Job Description
Afinta Part is searching for an Administrator to join the team in Jet Park . The purpose of this position is to fulfill the administrator role and perform filing and other ad hoc office tasks in accordance with policies and procedures.
Position Overview
Specific Role Responsibilities
- Perform general administrative functions at the relevant branch
- Relieve the cashier(s) in the front or the COD clerk when needed
- Answer telephones/switchboard duties
- Match Cash on Delivery invoices on the system each day
- Take customer deposits, receipt these, and ensure they are banked timeously according to company policy
- Receive cash for debtors account payments and ensure that these are banked
- Print daily reports of outstanding CODs and follow up on any discrepancies
- Process sundry creditors invoices
- Ensure that invoices and other documents are filed daily
Gaining a full understanding of the processing of creditors, which will include:
- Verifying the correctness of all creditor-related documents sent to Head Office
- Authorization of invoices
- Identification of errors and unusual items
The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:
- Handling branch/supplier queries and requests
- Follow-up of invoices/statements not received
- Administrative tasks
- Preparation of monthly Sustainability Reports
Qualifications and Experience
- Matric with Accounting & Mathematics (passes on higher grade)
- Proficiency in MS Excel and Word
Skills and Personal Attributes
- Organised, accurate, and professional
- Good with numbers & calculations
- Some basic admin skills
- Must be willing to work in a team as well as on your own
- A quick learner who will be willing to speak up if there is a problem
- An honest and trustworthy individual willing & able to work with large amounts of cash each day
- Able to work under pressure
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