Duties & Responsibilities
Maintain the highest standards of internal control in the disbursements management process.
• Ensure the completeness of accounting postings, payments, and the integrity of disbursement data in the group accounting systems.
• Ensure that appropriate levels of segregation of duties are maintained throughout the disbursement process.
• Monitor and ensure completeness of all disbursement activities and related documentation.
• Track and monitor implementation of all disbursement function related audit recommendations.
Support to various offices
• Lead and coordinate training of new field office disbursement personnel.
• Serve as the focal point to ensure the harmonization of disbursement practices across locations.
• Support and undertake in the HQ disbursement activities that cannot be performed from the field offices.
Disbursement accounting/Investigations
• Serve as the focal point for other divisions/departments on Group disbursement activities.
• Liaise closely with the other concerned finance complex officers and assistants to ensure complete resolution of returned disbursement, and payments reported by beneficiaries as not received.
Reporting
• Ensure the quality and consistency of disbursement reports.
• Provide analytical and data management support for monitoring group-wide disbursement activities.
• Prepare and monitor monthly disbursement KPIs.
• Prepare and distribute time critical reports and ad hoc reports as required.
Accounting
• Implement consistent checks on the accounting processes in the cluster – review of provisions.
• Be a whistle-blower on non-compliant processes – analyses balance sheet risks.
• Reviewing operational data and maintaining data accuracy and integrity.
• Preventing errors by setting up internal control systems and adopting proper policies for financial reporting.
Month-end reporting – to head office - Eteni
• Ensure timeliness of the reporting.
• Report on P&L, Analytical split, intra-group, and Balance Sheet.
Month-End Reporting - P&L to operations and Country Managers
• Send reporting to operations and country manager along with analysis.
• Be the go between operations and accounting and answer operations questions.
Other
• Act as the focal point for other divisions/departments on disbursement activities.
• Ensure the business continuity readiness of disbursement activities.
• Develop and update disbursement manuals, guidelines, and policy documents.
• Design document and update disbursement processes and procedures documents.
• Monitor the follow up and implementation of Audit recommendations.
• Assist the CFO and MD on other assignments, as required.
Desired Experience & Qualification
• Matric.
• Degree in management Accounting or Auditing.
• Experiences in disbursement Audit is beneficial.
• Proficient knowledge of Excel – complex functions, graphs, and pivot charts.
• Proactive and organized.
• Capacity to deliver under pressure.
• Able to challenge the status quo and drive through changes.
• Deadline driven and team player.
Package & Remuneration
- Basic salary: R48,000 to R60,000
- Medical Aid – 50/50
- Pension Fund – 9% company contribution and 7% employee contribution
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