Job Advert Summary
Rand Water is currently looking for the Portfolio Support Manager to support the Group Strategy Business Unit in provision of solutions and operationalising the implementation of the Rand Water Strategic Objectives as approved by the board. Partner with specialized management teams on a holistic multi-year path in articulating the Rand Water strategy, crafting execution plans to improve business operation. Ensure timely submission of reports (quarterly/annual) statutory and regulatory reports for the Group Strategy Business Unit (NT, DWS, Parliament, etc.).
Minimum Requirements
- Bachelor’s Degree in Business Administration, Public Administration, Public Management, or Engineering qualifications (NQFL 7).
- 3-5 years’ experience with a proven track record in Business Administration.
- Familiarity with processes and key stakeholders related to the Public Finance Management Act, Water Services Act, and the think tank community.
Primary Duties
- Compile annual business and operational plans and other related documents for the Group Strategy Business Unit.
- Submission for annual business and operational plan for approval by the Business Unit Head.
- Compile periodic statutory and regulatory reports for the Group Strategy Business Unit.
- Compile annual budget for the Group Strategy Business Unit (OPEX, Supplementary, Minor works).
- Manage and control annual budget and spending patterns in accordance with the annual procurement plan.
- Ensure timely submission of periodic expenditure reports (monthly/ quarterly/ bi-annual/ annual) for the Group Strategy Business Unit.
- Compile Lead Schedule and Checklist templates for the Group Strategy Business Unit (monthly).
- Ensure accuracy and correctness of FWIE reports for approval by the Business Unit Head.
- Ensure timely submission of periodic FWIE reports (monthly/ quarterly/ bi-annual/ annual) for the Group Strategy Business Unit.
- Compile compliance reports as required by the Corporate Compliance Business Unit.
- Ensure timely response to all audit queries/ findings.
- Ensure that HR KPIs are populated accurately with information from HR reports (monthly/ quarterly/ bi-annual/ annual).
- Identify, assess, monitor, evaluate and report on Business Unit risk register.
- Maintain and update the risk register with controls to mitigate identified risks.
- Compile annual procurement plan for the Group Strategy Business Unit.
- Facilitate Business Unit procurement process from initiation to completion.
- Quality assure all submissions and reports for approval by the Business Unit Head.
- Serve as focal point for all submissions that require the approval of the Business Unit Head.
- Liaise with other Divisional Heads within the Business Unit for collaborative efforts, policy development, and any other identified strategic initiatives.
- Manage administrative staff within the Business Unit.
- Ensure timely and quality of work submitted in the implementation of ad hoc activities.
Knowledge
- Ability to lead and influence all stakeholders and customers.
- Ability to communicate technical subjects effectively and accurately to non-specialists.
- Demonstrated ability to collaborate effectively and independently with individuals at various organizational levels.
Skills
- Proven skills to work effectively across multi-disciplined areas.
- Forward-learning entrepreneurial experience.
- Innovative thinking.
- Management communication.
- Leadership skills.
- Strong influencing skills.
- Conflict resolution skills.
- Ability to achieve objectives without having direct responsibility.
Attitude
- Retain a professional image at all times, particularly in stressful situations.
- Integrity/Honesty.
- Ability to deal with difficult people.
- Ability to manage unrealistic demands.
- Customer Service orientation.
- Proactive.
- Initiative.
- Integrity.
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