Overview
To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.
Qualifications
- Relevant finance qualification or studying towards
Experience
3-5 years’ experience in a full function accounts payable role specializing in foreign creditors/currency. Experience in dealing with cross border transporters and required cross border documentation will be advantageous.
Duties
- Receive invoices from transporters for processing on the system (local and or foreign)
- Obtain appropriate allocations for invoices and ensure invoices are authorized for payment.
- Obtain and check all statutory documentation required for processing an invoice.
- Check that all required documents are uploaded and authorized on Sizanani.
- Match transporter invoices to receipted loads via AX Dynamics.
- Ensure that transport rates are correct as per approved transport rates from the Planning Department.
- Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input.
- Process & match invoices on the system once they have been authorized via purchase orders.
- Obtain creditors’ statement and prepare the creditors’ reconciliation to determine the payment.
- Generate EFT payment on AX Dynamics and import to the banking systems.
- For EFT payments, ensure that all payments have been authorized and have been released successfully.
- File all relevant payment recons & invoices appropriately.
- Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues.
- GRNI and transport accrual management and analysis.
- Creditors ageing management and analysis.
- Cash Flow Management.
- Master data update and maintenance.
- Filing & metro-filing.
- Journals.
- Audit preparations.
- Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed.
- Ensure that the AP manager/Supervisor has approved the application and assigned it to a creditor clerk.
- Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account.
- Completion of information relevant to any credit applications requested by the supplier.
- Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia’s new vendor application process.
- General admin.
- Balance Sheet recons when required.
- Assistance on other accounts payable areas when required.
- Ad hoc finance projects.
- Audit preparations (internal, external, BEE).
Job Competencies
- Good administration & organizational skills.
- Good verbal & written communication skills.
- Computer literate.
- Good interpersonal skills.
- Good telephone skills.
- Good reconciliation skills.
- Client centricity.
- Ability to work under pressure.
- Attention to detail.
- Analytical thinking / Problem solving.
- Logical thinker.
- Ability to follow through & take accountability.
- High energy levels.
General
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