Provides outsourced payroll services to clients. Implements new accounts assigned to him/her and manages all aspects of the service delivery to these clients. Acts as the primary point-of-contact (POC) for assigned clients during the operational service delivery process.
Organization
- Manages/balances his/her own workload to ensure accurate and timely service delivery.
- Makes recommendations to the management on ways to improve the efficiency and quality of the service delivery.
- Prepares periodic reports to the management with respect to any operational issues encountered and identifies issues that require management actions.
- Ensures that his/her clients are invoiced in accordance with the applicable service agreements and on a timely basis.
Account Management
- Responsible for all aspects of service delivery to the accounts assigned to him/her, including the accuracy and timeliness of the service.
- Acts as the POC for assigned accounts for any operational or service delivery issues.
- Ensures that services are delivered to the clients in accordance with the Standard Services Definition.
- Ensures that assigned clients’ service delivery issues are addressed promptly while maintaining high levels of client satisfaction.
- Constantly monitors his/her clients’ satisfaction rate through personal contact and annual client satisfaction surveys.
- Escalates any account management-related issues to the appropriate Company management team.
- Participates in regular account management-related meetings/conference calls with assigned clients.
- Ensures that any issues that require input or support from other employees of the Company are communicated promptly and clearly to the relevant employees and follows up with the respective employees to ensure that the raised requests are addressed within an agreed-upon timeframe.
- Makes recommendations to the management for the improvement of clients’ retention rate and service delivery quality.
Service Delivery Quality
- Responsible for implementing new accounts that have been assigned to him/her in accordance with the new account implementation processes.
- Makes sure that the new accounts are implemented within the provided implementation timeframe and in accordance with the implementation schedules agreed upon with the clients.
- Ensures that all service delivery issues and customization requirements are addressed during the implementation and that any errors or issues uncovered during the test payroll run(s) are investigated thoroughly and addressed.
- Documents all account implementation and/or payroll processing related processes in account-specific Standard Operating Procedures (SOPs).
- Ensures that payrolls are processed and services are delivered accurately and in a timely manner for all clients assigned to him/her.
- Ensures that all statutory registrations and declarations (e.g. income tax and social security declarations, starters and leavers registration forms, etc.) are completed and submitted to the respective authorities on time.
- Identifies any service delivery issues that need to be escalated to the management.
- Monitors compliance with the Company’s internal policies.
- Ensures that services are delivered to assigned clients in accordance with the service delivery standards that exceed the key performance indicators established by the Company.
- Ensures compliance with the applicable payroll-related statutory rules and regulations (i.e. income tax, social security, etc.) and labor law requirements by studying existing and new legislations, and enforcing adherence to them.
- Ensures that the Company’s internal SOPs and statutory regulations summaries are continuously updated and reflect the latest regulations.
- Familiarizes himself/herself with the policies and procedures of the Company; e.g. Standard Scope Definition, Account Implementation Checklist, Statutory Regulations Summaries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional organizations.
Minimum Requirements and Qualifications
- More than 5 years of experience managing global payroll operations for multiple clients.
- At least 4 years of experience in managing South African payroll clients, including taxation and regulation with statutory reporting. Managing AO will be a plus.
- Must have a bachelor’s degree in accounting, finance, business administration, or a related discipline.
- Must have good communication skills.
- Aware of South African payroll regulations and payroll tax codes and mapping, and up to date with any payroll taxes or social insurance changes announced by the Government.
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