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Office Administrator

Bridgestone • Other • eMalahleni, Mpumalanga, South Africa • $200 - $300 / year • 11h ago

Office Administrator

POSITION SNAPSHOT

JobReq ID: 53167

Type of work: On site

Type of contract: Open-ended/permanent

Full/Part Time: Full time

Location: Emalahleni, ZA

POSITION DESCRIPTION

Job Title: Office Administrator

The Person: The person will be able to work with a minimum of supervision, appreciate their role in delivering customer service, possess common sense and initiative, demonstrate a willingness to learn and develop their administrative skills and knowledge.

Qualifications & Experience:

Essential:

Computer literacy and reasonable typing skills with courses completed in Excel, Word and Power Point.
Grade 12 National Certificate

Preferred:

Several years’ experience of general office duties in a mine office.
A valid and appropriate light vehicle driver’s licence (SA Code 08).

Reports to: Site Supervisor / Contract Manager

Duties:

Comply with Otraco Management System (OMS) policies, procedures and instructions
Comply with client policies, procedures and instructions
Ensure that all financial transactional documents (Eg. Orders, Invoices, ITD’s…..) are completed and filed
Maintain a high quality of service to the client
Answer the telephone, take and pass on messages to site personnel
Operate and maintain office equipment such as fax, photocopier and shredder
Attend to all incoming and outgoing mail as appropriate
Attend to maintenance of the office (Eg. Repairs, kitchen supplies, cleaners)
Order stationery and printer consumables as required
Provide secretarial assistance such as typing, filing, photocopying, collating, binding, archiving and other clerical assistance as required
Enter tyre and rim data accurately into the Otracom tyre management database
Maintain a variety of electronic or manual registers as required
Collate, check and process time sheets
Attend to banking and petty cash reconciliations
Make travel arrangements and bookings for site personnel as required
Complete any other duties allocated

Safety:

Site Office Administrators are required to:

Work safely and follow Occupational Health and Safety Procedures
Report hazards, unsafe work conditions and equipment
Immediately report incidents and injuries to the supervisor / manager
Comply with applicable instructions documented in the OMS Safety Plan
Use and maintain Personal Protective Equipment according to procedures
Contribute to meetings and inspections in order to improve safety in the workplace
Comply with site emergency evacuation procedures

Indications of Achievement:

High standard of accuracy and timeliness are expected in relation to all aspects of the position
Demonstrated commitment to clients
Meet all agreed KPI targets

MORE INFORMATION

All applications will be reviewed. Our Recruitment team will contact the suitable applicants for the next step of the recruitment process.

We are looking forward to hearing from you!

DISCLAIMER

Diversity and inclusion are a central part of Bridgestone EMEA’s values at the highest level. This is key for our people to show a passion for excellence for improving society connected to the world in which we live. Our commitment to diversity, is linked to our founders mission of ‘Serving Society with Superior Quality’, which is essential in shaping and creating the organization, serving all people, respectfully, connected to our business. We recognize that everyone is different and that attracting, developing and retaining our employees will create a sustainable working environment which is essential to our success. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate in particular on grounds of gender, marital status, race, ethnic origin, color, nationality, national origin, disability, sexual orientation, religion or age.

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