Back Office Administration Invoicing Logistics Controller
Reference: PE000899-CP-1
Location: Cape Town - North (Durbanville/ Kraaifontein /Brackenfell)
Employment Type: Permanent, Full Time
Published: 4 days ago
Non EE/AA
Duties & Responsibilities
Requirements
- Qualification in Accounting and Bookkeeping or Logistics
- Drivers License
- Matric
- Proficient in Excel and IRP or any stock-keeping software
Job Duties
Invoicing and Billing:
- Generating and processing invoices for products or services rendered.
- Verifying the accuracy of invoices, including quantities, prices, and discounts.
- Ensuring timely and accurate invoicing to clients/customers.
- Handling billing discrepancies and resolving any billing issues promptly.
Financial Management: - Monitoring accounts receivable and ensuring timely collection of payments.
- Reconciling invoices with payments received and maintaining accurate records.
- Tracking expenses related to logistics operations and maintaining expense reports.
- Assisting with budgeting and financial forecasting for logistics operations.
Logistics Coordination: - Coordinating transportation and logistics activities, including arranging shipments and deliveries.
- Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods.
- Monitoring inventory levels and coordinating stock replenishment as needed.
- Tracking shipments and providing status updates to relevant stakeholders.
Data Management: - Maintaining databases and electronic filing systems for invoicing, billing, and logistics records.
- Compiling and analyzing data related to invoicing, logistics performance, and financial metrics.
- Generating reports and providing insights to support decision-making processes.
Compliance and Documentation: - Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics.
- Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities.
- Assisting with audits and providing necessary documentation and records as requested.
Customer Service and Communication: - Providing support to customers/clients regarding invoicing inquiries and logistics-related issues.
- Communicating with internal teams and external stakeholders to coordinate logistics activities effectively.
- Responding to emails, phone calls, and inquiries in a professional and timely manner.
Process Improvement: - Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes.
- Participating in cross-functional teams to drive continuous improvement initiatives.
Training and Development: - Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes.
- Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration.
Quality Assurance: - Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance.
- Implementing quality control measures to minimize errors and improve overall efficiency.
Administrative Support: - Providing general administrative support, including managing office supplies, scheduling meetings, and organizing files and documents.
Salary
R21,000 CTC
Retirement Annuity
Package & Remuneration
R21,000 - Monthly
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