Our Client
Our client is a leading technology solutions provider, specializing in seamless integration of established and cutting-edge technologies. Focused on comprehensive network installations across South Africa, they tailor end-to-end solutions for diverse project scales. From intricate Local Area Networks to augmentations of existing live networks, their commitment to delivering a complete service is unwavering.
With a nimble approach, they excel in executing contracts with swift turnaround times, offering flexibility beyond standard office hours. Punctuality is a hallmark of their commitment, ensuring minimal disruption to your existing office routines. Each cable and component they install carries a robust 15-year warranty, reflecting their dedication to quality.
Rigorously testing each network installation, they provide detailed documentation of results, ensuring the reliability and performance of solutions. Partner with our client for a client-centric, technology-driven journey, where innovation meets reliability, transforming your network infrastructure into a seamless, future-ready powerhouse.
Duties & Responsibilities
Key Responsibilities:
Finance:
- Familiarize yourself with SOP for Xero Accounting/Quotations/Invoicing/Suppliers/Clients.
- Ensure adherence to finance-related processes and maintain communication, honesty, and integrity as per the company’s standards.
Reception/Security:
- Follow security protocols, including gate access and office security measures.
Telephones:
- Answer calls professionally, gather caller details, and forward messages to all office staff.
- Follow specific protocols for calls related to Joburg.
Emails:
- Send emails to correct recipients, perform spell-check, and ensure clarity in communication.
- Document client conversations via email for record-keeping.
General Office & Administration:
- Assist in maintaining office cleanliness.
- Collaborate with Employee for office supplies and stationery.
- Handle filing, update attendance registers, and maintain paperwork.
- Scan and process supplier invoices in Xero.
- Manage hard copy invoices and delivery notes filing.
Job Sheets:
- Work with Ops Admin to ensure completion of jobs.
- Scan and forward Job Sheets to Employee for invoicing.
Client Invoicing:
- Generate invoices with relevant documentation.
- Prepare and send the Ageing Report weekly to Employee.
Accounts/Month-end:
- Manage supplier invoices in Xero.
- Follow up on outstanding invoices and facilitate payments.
- Handle vehicle fines and process month-end procedures.
Company Vehicles:
- Monitor vehicle conditions and schedule services.
- Log all services in the Vehicle Folder and update log books.
- Manage vehicle licenses and renewals.
Petty Cash:
- Safeguard and manage petty cash.
- Track and balance petty cash weekly.
- Ensure timely submission of expense claims.
Desired Experience & Qualification
Requirements:
- Strong organizational and communication skills.
- Familiarity with Xero Accounting.
- Attention to detail and commitment to maintaining confidentiality.
Package & Remuneration
Job Title: Office Administrator
Office hours: 8:00 to 17:00
Salary: R8 000 - R10 000 depending on experience
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