Date Posted: 11/12/2024
Req ID: 40654
Faculty/Division: Faculty of Arts & Science
Department: Department of History
Campus: St. George (Downtown Toronto)
Position Number: 00003308
Note: This is for a TERM position ending in October 2025.
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.
Your opportunity:
The Department of History provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. Reporting to the Departmental Manager, as the Executive Assistant to the Chair, you will provide key support to our senior leadership and coordinate the academic life cycle for appointed faculty including academic searches, tenure, and promotions proceedings.
Your responsibilities will include:
- Applying established standards when administering academic search activities.
- Collecting feedback from search committee members.
- Collecting documentation required to carry out the tenure and review processes from senior leadership.
- Preparing draft statistical reports and summaries from data collected.
- Determining logistical details and activities for events and/or programming.
- Editing content for brochures, newsletters, websites and/or handbooks.
- Ordering supplies within established limits.
- Coordinating meeting schedules, agendas, materials, action and follow-up items for the Chair.
Essential Qualifications:
- Advanced College Diploma (3 years) in Business or Administration or acceptable combination of equivalent experience.
- Three years of relevant/executive assistant experience in a fast-paced academic or related professional work environment.
- Extensive experience in efficiently managing one or more executive schedule/calendar.
- Experience providing administrative and coordination support for all University of Toronto academic processes, as well as preparing and coordinating all related documents.
- Experience administering human resources processes and policies, preferably in an academic environment.
- Experience assisting with the planning of events.
- Experience ordering supplies.
- Experience compiling statistics and developing administrative protocols.
- Strong computer skills and comfort with e-mail communication, web tools and Internet applications and intermediate skills in MS Office (Word, Outlook Calendar, Excel, Adobe Acrobat, Drupal).
- Strong organizational and time management skills with a superior ability to oversee an executive’s schedule.
- Ability to understand and interpret procedures and guidelines.
- Excellent organizational skills to maintain record and filing systems.
- Excellent interpersonal skills with a superior service orientation and ability to deal tactfully, and effectively with students at all levels, staff and faculty, as well as with the general public.
Closing Date: 11/25/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844 with an annual step progression to a maximum of $90,595.
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
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