Job Description
The role involves coordinating and managing orders of materials, confirming the correctness of finished goods loads, maintaining detailed and organized records of orders, and liaising with production and Lordsview.
- Materials Orders
- Checking and verifying orders received from Admin Clerks.
- Escalate urgent orders to Lordsview.
- Ensure that upliftments are processed and uplifted within the required time.
- Check with production Admin person on quantity and material numbers from Lordsview before transferring to production.
- Verify materials being returned before they are loaded on a truck to Lordsview.
- Ensure Admin Clerk signs for materials received.
- Provide a signed gate release to the driver after offloading.
- Sign the truck driver sheet confirming arrival and leaving times are correct.
- Update spreadsheet with turnaround details – these must match the times on the above sheet.
- Finished Goods
- Allocate finished goods orders using the production book.
- Ensure blue slips are signed and taken out during load allocation.
- Capture a spreadsheet of pink vs blue production slips.
- Upload loads on Sizanani and allocate truck upon arrival. Only release it when the truck leaves.
- Ensure daily targeted orders and loads are processed and checked in accordance with priority listing or routing.
- Check and stage allocated loads in correct lanes and label with color coding cones according to truck number, ensuring all pallets are ready for loading.
- Ensure invoices for allocated stock are ready and printed before the truck arrives.
- Ensure all invoices are signed by all relevant parties (Coordinator / Loadmaster, Security, and Driver).
- Ensure production areas at NID3 and Picasso are always empty of finished goods.
Qualification Requirements
Grade 12 / Equivalent qualification.
Experience Requirements
1-2 years experience in a similar role.
Key Outputs
- Materials Orders
- Checking and verifying orders received from Admin Clerks.
- Escalate urgent orders to Lordsview.
- Ensure upliftments are processed and uplifted within the required time.
- Verify materials from Lordsview before transferring to production.
- Finished Goods
- Allocate finished goods orders using the production book.
- Ensure blue slips are signed during load allocation.
- Capture spreadsheet of pink vs blue production slips.
- Upload loads on Sizanani and allocate truck upon arrival.
- Stock Counts
- Coordinate and partake in accurate cycle counts as required.
- Conduct stock counts once per month.
- Understand reasons for variances and implement measures to prevent recurrence.
- Coordination Role
- Ensure that the team adheres to prescribed policies and regulations.
- Ensure that the team completes set tasks and meets targets.
- Maintain proper timekeeping of all team members.
- Escalate necessary problems to superiors.
- Housekeeping
- Return sugar bags to Lordsview with required documentation as soon as one bin is full.
- Call Enviroserv to pick up brown and plastic pallets when there are 60 between all gates.
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