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Our client, based in Montague Gardens,and who import, export and distribute seafood products to and from various countries worldwide is looking for an office administrator.
This position is responsible for supporting and assisting with the Cold store day to day
Operations. Your job will be to provide clerical support to our Cold Store Manager,
employees and coordinate all daily administrative activities and functions. To perform
relieve duties to the Admin Operations clerks.
Your duties and responsibilities
• Daily Headcount of all staff on all shifts
• Manage day to day employee records and all MHE driver licenses (physical and
digital)
• Coordinate weekly timesheets, scan and send to HR
• Service provider management – schedule time of work, check OHS compliance,
book in and ensure assigned to a working area, ensure PO is in place
• Assist with getting service provider quotes
• Create Purchase orders on SAP
• Maintain a filing system for data on all service providers.
• Chep Pallet control and recons
• Order office stationery and supplies
• Assist with updating office policies and SOP’s
• Procuring of Stock from internal and external suppliers
• Cold store liaison between the Logistics Department, HR, Payroll, and other
departments where necessary.
• Documentation control for internal processes, MHE and Local deliveries
• Scan daily local delivery notes against load sheet
• Keeping Maintenance files for all equipment
• Prepare regular reports
Able to work under pressure, meet deadlines and prioritise.
• Good time management and organisational skills
• Must be flexible due to work demands.
• Must have own transport.
• Must be willing to work Night Shift when required (17:30 – 02:30)
Desired Experience & Qualification
Experience needed :
At least 3 years in a Cold store or Warehouse or similar environment,
3-5 years administrative experience.
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