Purpose of Role
The Finance Administrator shall be responsible to manage the stage 1 and 2 invoicing sheet by updating with accurate data that match Sage X3 ERP system and has the required invoice details on the sheet which balance to statements. The Finance Administrator shall furthermore be responsible to ensure that only accurate accruals are left after invoices have been processed in Sage X3 ERP system by balancing accruals with the excel invoicing sheets.
Role Context
- Compile and email loading schedules to individual transporters every morning,
- Compile and maintain an invoicing sheet for all stage 1 and 2 transactions (rail and road),
- Verify data for short distance transport with weighbridge tickets,
- Share incident reports with service provider accounts department in case of weight amendments,
- Save all stage 1 and 2 invoices on the supplier invoice folder, review and sign off if accurate,
- Ensure all back-up paperwork is received for short distance transport by the 7th working day of the new month or inform finance team to short pay the invoice in question,
- Once finance has processed all invoices, match the balance stage 1 and 2 accruals with the excel invoicing sheet, investigate any discrepancies,
- Sort paperwork based on the excel sheet numerical numbering and file in an orderly manner with the related invoice,
- Update the PGM dispatched and received times on the PGM excel sheet and save the PGM weighbridge tickets on the server,
- Distribute the final PGM excel sheet to the customer,
- Update the Maputo RMT sheet daily,
- Investigate recon items on the creditors reconciliation sheets,
- Manage office stationery for the Johannesburg office,
- Provide customer satisfaction and contribute to team success.
Qualifications
Grade 12 (Matric)
Job-specific experience
- MS Office: Word and Excel.
- Microsoft and any other programs relative to logistical activities.
Inherent requirements
Must be medically fit.
Closing date
25 November 2024.
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