Office Administrator
Our client is a leading technology solutions provider, specializing in seamless integration of established and cutting-edge technologies. Focused on comprehensive network installations across South Africa, they tailor end-to-end solutions for diverse project scales. From intricate Local Area Networks to augmentations of existing live networks, their commitment to delivering a complete service is unwavering.
With a nimble approach, they excel in executing contracts with swift turnaround times, offering flexibility beyond standard office hours. Punctuality is a hallmark of their commitment, ensuring minimal disruption to your existing office routines. Each cable and component they install carries a robust 15-year warranty, reflecting their dedication to quality.
Rigorously testing each network installation, they provide detailed documentation of results, ensuring the reliability and performance of solutions. Partner with our client for a client-centric, technology-driven journey, where innovation meets reliability, transforming your network infrastructure into a seamless, future-ready powerhouse.
Duties & Responsibilities
Key Responsibilities:
Finance:
Familiarize yourself with SOP for Xero Accounting/Quotations/Invoicing/Suppliers/Clients.
Ensure adherence to finance-related processes and maintain communication, honesty, and integrity as per the company’s standards.
Reception/Security:
Follow security protocols, including gate access and office security measures.
Telephones:
Answer calls professionally, gather caller details, and forward messages to all office staff.
Follow specific protocols for calls related to Joburg.
Emails:
Send emails to correct recipients, perform spell-check, and ensure clarity in communication.
Document client conversations via email for record-keeping.
General Office & Administration:
Assist in maintaining office cleanliness.
Collaborate with Employee for office supplies and stationery.
Handle filing, update attendance registers, and maintain paperwork.
Scan and process supplier invoices in Xero.
Manage hard copy invoices and delivery notes filing.
Job Sheets:
Work with Ops Admin to ensure completion of jobs.
Scan and forward Job Sheets to Employee for invoicing.
Client Invoicing:
Generate invoices with relevant documentation.
Prepare and send the Ageing Report weekly to Employee.
Accounts/Month-end:
Manage supplier invoices in Xero.
Follow up on outstanding invoices and facilitate payments.
Handle vehicle fines and process month-end procedures.
Company Vehicles:
Monitor vehicle conditions and schedule services.
Log all services in the Vehicle Folder and update log books.
Manage vehicle licenses and renewals.
Petty Cash:
Safeguard and manage petty cash.
Track and balance petty cash weekly.
Ensure timely submission of expense claims.
Desired Experience & Qualification
Requirements:
- Strong organizational and communication skills.
- Familiarity with Xero Accounting.
- Attention to detail and commitment to maintaining confidentiality.
Package & Remuneration
Office hours : 8:00 to 17:00
Salary: R8 000 - R10 000 depending on experience
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