Project Coordinator (Store Development)

Clicks Group Limited • Other • Cape Town, Western Cape, South Africa • $200 - $300 / year • 2h ago

We are looking to appoint a Store Development Project Coordinator to work within the Property & Store Design department within Clicks. This role will be based in Cape Town and report to the National Maintenance Manager.

Job Purpose:

To provide an effective administrative function to the National Maintenance Manager and Project managers, and store project managers which includes the ordering of shopfitting items and non-saleable goods & services required for the opening of new stores, refurbishing of existing stores & closing of Clicks and The Body Shop stores.

Job Objectives:

To notify contractors & service providers of new, refurbishment and closing of stores.
To generate proposed rosters for approval and distribute to relevant stakeholders in the business.
To draft and distribute the project plan.
To set up stores on the SAP system.
To assist with ensuring that new stores are prepared for merchandising and operation.
To conduct regular (remote process) inspections of all projects to ensure high standard of workmanship.
To update project records.
To communicate and liaise with the Project team and subcontractors on all matters pertaining to the designated responsibility.
To ensure that all relevant policies, procedures and systems are implemented.
To assist with administration and compilation of budget proposals.
To obtain quotes, follow up and deal with queries relating to agreements and contracts.
To perform general procurement and project administration.
To ensure co-operation, liaison and joint development of all relevant Policies and Procedures with management and Health & Safety Representatives, Quality Assurance Managers and relevant subcontractors (e.g. Security).

Job related knowledge:

Understanding of SAP finance processes
Understanding of procurement process
Knowledge of document management and project management tools

Job related skills:

Strong organisational and multi-tasking skills
Basic accounting and finance skills
Good communication & interpersonal skills (capable of maintaining strong relationships with various stakeholders)
Excellent analytical skills and problem-solving skills (assisting with accounts queries for retail finance team and Accounts payable)
Ability to negotiate, reason and determine ideas
Attention to detail, even when under pressure
Time management skills with the ability to meet deadlines
Sound MS Office knowledge
3-5 years experience in a similar role within a retail environment
Experienced in SAP financial system
Deciding and Initiating Action
Working with People
Relating and Networking
Persuading and Influencing
Planning and Organising
Delivering Results & Meeting Customer Expectations
Following Instructions and Procedures
Adapting and Responding to Change