Key Responsibilities: - Administrative Support
- Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
- Handle ad hoc personal bookings for the CEO.
- Contribute to the development and implementation of organizational administrative policies and standards.
- Secretarial Duties
- Communicate CEO directives to executives, managers, and other stakeholders.
- Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
- Coordinate meetings, prepare presentations, take minutes, and manage the CEOs expense claims.
- Insurance Management
- Oversee the companys vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
- Imports and Forex Management
- Ensure accurate processing of import documentation and manage Forex payments.
- Work with finance to forecast cash flow for large purchases and book FECs accordingly.
- Event Planning
- Organize and manage internal and external events, including company Indabas.
- Self-Development
- Assess personal strengths and weaknesses, and pursue actions for professional growth.
Requirements: - Education: Diploma in Legal Secretarial or Paralegal Studies.
- Experience: Minimum of 5 years in a related role.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.
Key Competencies: - Strong organizational and administrative skills.
- Excellent communication skills in English and Afrikaans.
- High emotional intelligence, problem-solving ability, and attention to detail.
- Business acumen and creativity.
Additional Responsibilities: - Oversee company credit card usage.
- Maintain transparent and responsive communication across all levels of the organization.
Why Join Us? This is a unique opportunity to be at the heart of decision-making and operations in a leading organization, offering a challenging and rewarding career path.
If you thrive in a fast-paced, high-responsibility environment, we encourage you to apply and contribute to the success of this dynamic team!
