Qualifications and Experience: - Matric Certificate / Grade 12
- Diploma in Administration or a similar field
- 5 + years relevant working experience
- Own reliable transport.
- Bilingual (Preferable)
Requirements: - Familiarity with engineering concepts and manufacturing processes is beneficial to understanding the terminology and requirements of the engineering team.
- The willingness to stay updated on industry trends, manufacturing technologies, and administrative best practice.
- The ability to be adaptable and responsive to change.
- Strong communication and organizational skills
- Excellent time management skills and the ability to focus on various administrative tasks and coordination of multiple engineering projects.
- Communication and / or any administration training (Advantageous)
Responsibilities: - Organizing and maintaining engineering documentation, technical reports, engineering drawings, and other relevant files.
- Generating regular reports on project status, budget utilization, and other relevant metrics.
- Providing administrative support to engineers by assisting with tasks such as scheduling, travel arrangements, and expense reporting.
- Data Analysis: Assisting with data collection and analysis, providing insights to support decision-making within the engineering department.
- Meeting Coordination: Arranging and scheduling meetings, preparing agendas, and taking meeting minutes.
- Assist with loading requisitions on Syspro when needed.
- Communicating with vendors and suppliers to procure necessary materials, equipment, and services for projects. Facilitating communication between team members, clients, and stakeholders to ensure everyone is updated on project progress and developments.
- Assist with quotations/invoices when needed from suppliers.
- Monitoring project expenses and helping to ensure projects stay within budgetary limits.
- Collaborating with the engineering team to identify and address any issues or challenges that may arise during project execution.
- Resource Allocation: Helping to allocate resources such as equipment, materials, and manpower for various engineering projects.
- Project Coordination: Assisting in project scheduling, tracking milestones, and ensuring that tasks are being completed according to deadlines.
- Ensuring that engineering projects adhere to relevant industry standards, regulations, and safety guidelines.
Always report any issues or fault findings to the Technical Director.
