Manager: Safety Security and Precinct Management, including Serjeant-At-Arms

Tower Group • Other • Cape Town, South Africa • 5d ago

Manager: Safety Security and Precinct Management, including Serjeant-At-Arms

Section: Safety Security and Precinct Management

Remuneration: R1 241 601.44 (per annum cost to company)

Details of vacancy

Our Client has a vacancy for the role of Manager: Safety Security and Precinct Management, including Serjeant-At-Arms. This role is part of the Directorate Institutional Enablement and reports to the director.

Primary responsibilities include (but are not limited to ):

Manage the unit Safety Security and Precinct Management
Perform the allocated and ceremonial duties of the Serjeant-At-Arms
Perform the duties of Chief Security Officer and provide advice on security matters
Precinct management and Occupational Health and Safety
Provide logistical support services including Government transport management

Essential requirements for the role

Applicants wanting to be considered for the role must have:

Relevant NQF Level 7 (360 credits) degree or equivalent
A minimum of five years’ appropriate experience in holistic Security Management
Knowledge of security vetting and policies
Knowledge of cybersecurity protocols, requirements and business strategies
Logistics and Project Management
Management and Leadership skills
Occupational Health and Safety
Expenditure Management
Computer skills (MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Teams)

This is a fast-paced but compliance-driven organisation. Individuals who thrive in this environment:

Display resilience and the ability to cope with pressure
Display integrity, reliability and well-developed interpersonal skills to interact with individuals across all levels in the business environment
Demonstrate proactive management
Demonstrate problem-analysis and solution-formulation skills
Display service orientation
Demonstrate excellent attention to detail
Display strong interpersonal and communication skills (verbal and written)
Demonstrate the ability to work independently, yet open to guidance
Demonstrates a proven ability to network and leverage relationships with stakeholders and partners
Possesses high levels of confidentiality in line with the job requirements

Summary of duties and responsibilities

Overall management of the unit

Strategic management

Actively participate in the review and development of the organisation's Strategic Plan and Annual Performance Plan in accordance with timeframes set by Provincial Treasury and the Secretary
Effective planning of projects and resources
Set and re-evaluate objectives of the unit within the framework of the organisational objectives
Develop strategies for continuous improvement in the security management space

People Management

Lead, plan, organize and monitor activities of the unit
Manage performance and development of staff
Identify and rectify staff development needs
Implement people management policies, innovations, strategies and approaches within the unit
Implement the People Management Delegations

Financial Management

Ensure compliance with existing policies related to procurement and financial matters within the unit
Expenditure Management of the unit
Ensure all Supply Chain Management activities within the unit are carried out in terms of the Accounting Officer’s delegation
Responsible for budget projections for the unit
Costing of Security and Building management plan

Client Management

Monitor and review internal procedures and policies to ensure effective and efficient service delivery
Ensure unit’s activities strive towards meeting client’s needs and proactively responding to the needs of the organisation
Ensure complaint management system in operation to respond effectively and efficiently to complaints from internal and external stakeholders
Resolve conflict or challenges promptly
Adherence to time frames as per service level agreements with various service providers and / or stakeholders

Critical Infrastructure Security Management

Review the Security Policy and Plan at prescribed intervals
Perform the duties of Chief Security Officer in terms of the approved Security Policy of the Organisation
Preparation for the annual security assessment or appreciation for Critical Infrastructure
Ensure adherence to the full implementation of Critical Infrastructure Protection Act (CIPA)
Represent the institution at various Security Management forums
Represent the institution at the State of Security Agency EXCO
Ensure quarterly Joint Planning Committee (JPC) meetings are scheduled
Ensure appointment letters for JPC members are drafted and the necessary security clearances are conducted
Research best practice models on Critical Infrastructure Management
Research security related matters and provide inputs to the Accounting Officer
Submission of annual and monthly Critical Infrastructure Security statistics

Precinct Management

Conduct needs assessment with regards to office accommodation for members and staff of the organisation
Annual preparation and submission of a comprehensive User Asset Management Plan (UAMP) to the Department of Infrastructure
Providing updates on capital / maintenance projects to the Internal Arrangement Committee
Ensuring implementation of the Service Level Agreement with the Department of Infrastructure
Compilation of monthly and quarterly reports to the Director Institutional Enablement

Physical Security at Precinct and Parliamentary Oversight visits

In conjunction with SAPS ensure that a physical security presence is maintained and managed at the parliamentary precinct
Foster good working relationships with the South African Police Services (SAPS), Department of Community Safety (DCS), State Security Agency (SSA) and other law enforcing agencies
Ensure security assessments are conducted for parliamentary oversight visits to ensure adequate protection for Members of Parliament, support staff and guests
Ensure adequate security measures are in place to deal with service delivery and other protest marches to the Provincial Legislature.
Manage and oversee Chamber Security on Parliamentary sitting days and perform the duties of Serjeant-At-Arms
Effective and efficient security preparations for the State of the Province address

Business Continuity Management and Occupational Health and Safety

Draft and submit Business Continuity Plan for approval
Coordination of any emergencies in terms of the Business Continuity Plan
Reporting of the Business Continuity Plan and any other emerging risks at GOVCOM
Implementation of the Occupational Health and Safety Committee and acting as Chairperson.
Conduct awareness sessions for all staff in relation to Occupational Health and Safety
Ensure Occupational Health and Safety representatives appointment letters are drafted and renewed as per legislation
Coordination of training for Occupational Health and Safety representatives
Plan and execute annual evacuation drill with all role players in a shared building complex
Incident investigation and reporting
Represent the organisation at meetings with Disaster Management Centre
Ensure compliance with Occupational Health and Safety Act and all other relevant legislation

Government Motor Transport (GMT) and Logistics

Management of Service Level Agreement between the organisation and GMT
Ensure the Speaker, Deputy Speaker and administration have the right vehicle pool to execute their mandate
Ensure memo for monthly GMT billing / account is acknowledged and signed
Manage GMT in terms of Transport Circular 4 of 2000
Perform cost benefit analysis and provide report
Management of transportation for members and staff

Contract Management / Administration

Contract management for the following Service Level Agreements:
Catering
Cleaning
Photocopiers
Plants
Telecommunications

Application requirements and information:

When applying for this role, please ensure that you:

Submit a recently updated CV
Attach originally certified copies of all relevant qualifications
Attach an originally certified copy of your ID

Please note that correspondence will be limited to shortlisted candidates. If you do not receive any response within 30 days from the closing date of the advertisement, consider your application as unsuccessful.