Time left to apply: End Date: November 21, 2024 (11 days left to apply)
Job Requisition ID: JR-045931
Job Summary:
The Buyer position assists with the procurement of all third-party requirements, within a specific or general category. Maintains strong working relationships with suppliers to enable the purchasing of products or services in line with time, cost, and quality requirements. The role will support individual or multiple affiliates across Africa Middle East, including but not limited to:
- Execute local or regional sourcing directives, where local third-party service providers are required.
- Provide regional support for initiatives managed by Category Leads or Procurement Director across all markets within this scope where required.
- Partner with key stakeholders across the business to support overall local and regional business objectives.
- Provide procurement support for procurement projects and general purchases.
Key Duties and Responsibilities:
- Collate all necessary category analytics.
- Analyze spend and user-specific requirements within the work being executed.
- Support and execute procurement strategies developed by Category Leads.
- Escalate where necessary supplier performance issues.
- Support collaborative optimization activities where applicable.
- Handle second-level escalations with suppliers/internal stakeholders to resolve performance issues.
- Collaborate with suppliers and internal stakeholders to ensure smooth implementation of Category Leads sourcing outputs/agreements.
- Ensure suppliers are correctly enabled through ERP (databases).
- Ensure contractual terms & conditions are effectively operationalized, identify and track benefits, while executing negotiations.
- Purchase business products and associated services, maximizing value for money and return on investment, aligning with business and procurement strategies.
- Maintain a database of contracts and approved suppliers.
- Classification of all components within the category.
- Supplier identification, selection, and relationship management for Request for Quotations.
- Support meeting and communication routines with suppliers.
- Support meeting and communication routines with internal stakeholders.
- Execute the approved annual sourcing calendar developed by Category Leads.
Reporting:
- Update monthly category reports (savings and payment summary).
- Provide feedback for monthly variances vs planned budgets.
- Maintain and report on Purchase Orders created within the category.
Negotiation with Suppliers:
- Brief suppliers in accordance with technical specifications and requirements from the business.
- Support commercial negotiations with suppliers to ensure the best fit-for-purpose items are contracted in line with approved scope and specifications.
- Record all negotiations in reporting trackers.
Evaluate, Categorize, and Select Preferred Suppliers (RFQ based):
- Support supplier vetting annually, and as new suppliers are added to databases.
- Compile a preferred supplier database per Category per region.
- Supplier and contract relationship management, record keeping of all third-party engagements (meetings).
Database Maintenance:
- Ensure all data relating to the category is accurately documented and updated.
- Plan master data in advance (prior to transacting with suppliers).
- Maintain and review the database (supplier, contracts) monthly.
- Communicate database updates and risks to Category Lead.
- Create and maintain all supporting documentation.
Build and Maintain Effective Relationships with All Stakeholders:
- Liaise with third-party suppliers.
- Manage relationships effectively with various suppliers.
- Ensure suppliers understand minimum quality standards and standardized specifications required.
- Communicate Pernod Ricard expectations to suppliers.
- Communicate procurement policies and provide source to pay training for external suppliers.
Qualifications and Experience:
- Relevant 3-year B Degree tertiary qualification (or similar).
- At least 2 years’ experience in a procurement environment with a proven history of managing suppliers.
- Procurement and tender experience is essential.
- A proven track record of influencing key internal and external stakeholders.
- Experience in the FMCG industry will be an advantage.
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