Introduction
Our client in the Public Health space is seeking an Operations Co-Ordinator. This position plays a vital role in team resource management, meeting/travel planning and logistics, and contract management and payment, primarily in SA. Experience in working with a global team is also ideal. The Operations Coordinator must possess a keen eye for detail, planning, organization and enjoy building and refining implementation processes and systems. The ideal candidate should be able to work adeptly both independently and in a team.
Duties & Responsibilities
- Operations Support
- Coordinate the operations workplan and project managing operations projects of varying types and scopes
- Provide operational support
- Primarily support contract development, management, oversight, payments, liaising with program staff leads and contractors for the Southern Africa Hub and as needed globally
- Coordinate travel arrangements, including booking flights, reserving meeting spaces, and providing other logistical support as required for events for the Southern Africa hub and as needed globally
- Manage procurement of office supplies, equipment, and technology for the Southern Africa hub.
- Coordinate and monitor routine maintenance services for the Southern Africa hub including planning and coordinating office moves, setting up office space, standard equipment repairs, or minor renovation projects as needed.
- Track and process invoices, contracts, expense reports, etc. through ADS
- General Administrative Support
- Support the Southern Africa Director with calendaring support and travel arrangements and other forms of support as prioritized and other duties as needed, including booking travel and submitting reimbursements
- Support Southern Africa Hub with logistics for events.
- Compose, edit and/or draft presentation materials (Powerpoint), background documents (Word) and materials, reports and agendas for the organisation
Desired Experience & Qualification
4 years related experience
Bcom Degree
- HR Services, Recruitment & Selection
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