Candidate Profile
- Diploma in Accounting
- A minimum of 2 -3 years working experience in Accounting
- Knowledge of stock control and management gained in a petrochemical / LPG production or industrial environment
- A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulations
- Excellent Knowledge of Industrial Relations
- Excellent Knowledge of SAP
- Intermediate to advanced level Microsoft Office proficiency
Activities
Administration:
- Do approval requests
- Process requests on Optima (manage stock required for the depot such as paper, water, and other consumables)
- Verify and monitor accuracy of customer invoices processed and ensure timelines are met
- Verify the accuracy of customer credit notes processed and ensure timelines are met
- Monitor competitor processing/queries and return rates
- Delete unused Sales Orders and Post Goods Numbers
- Monitor and assist in following up on overdue accounts and queries
- Responsible for petty cash control account balancing at all times
- Filing/Archiving
- Assist in writing up of delivery notebooks if required
- Assist with completion and verification of MBR report
Reporting:
- Ensure weekly debtors report is available, monitor progress on overdue accounts
- Daily Sales report by 2pm daily
Management:
- Motivate, lead and guide all staff under your control
- Train staff where necessary
- Carry out relief work in the absence of the Depot Manager when required
- Time management of all reporting staff
- Manage team’s performance by means of KPI and regular follow-up meetings
Health, Safety, Environment and Quality:
- Be part of the daily, weekly and monthly Safety meetings
- Report near misses
- Manage systems/procedures, incidents reporting to company policies and relevant regulations
- Adhere to all health and safety regulations
- Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff
Context & Environment
- Satisfying customer demands during peak seasons
- Dealing with other departments’ demands
- Cylinder Management (On-time invoicing/credit note processing)
- Debtors management
- COD customers management
- Petty cash
- Daily sales report
- Customer base: Customers, Internal Customers
Additional Information
- Depot Finance and Administration
- Adhere to all company policies and procedures related to finance function
- Monitor reporting staff’s performance
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.
Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
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