Tracker requires the services of an Accounts Payable Supervisor reporting to the Financial Accounting Manager. This position is focused on the Management of Accounts Payable. We require a self-starter who can work in a team environment.
KEY DUTIES AND RESPONSIBILITIES:
Review of Supplier Payment Recons
- Review accuracy and completeness of payment recons
- Ensure all payments are provided for in cash forecast
- Update and Maintain Master Supplier List and History of Payment
Monthly Planning of All Payments:
- Preparing and Planning all Payment submissions and payment dates for all Staff
- Communication with the team and business on expected timelines related to payment
- Ensuring that Payment Plans are adhered to and a smooth Payment run each month.
Ensure Accurate Processing on Month End Accruals
- Review of all Month End Accruals
- Ensure accurate processing of Month End Accruals
- Review all Expenditure for the month and ensure that all information processed is accurate, valid and complete
Managing of staff – Accounts Payable Team
- Keeping personal files of all staff - Daily/weekly/monthly updating of each staff members personal file – positive/negatives recorded and action taken to address
- Productivity Management - Daily/weekly/monthly performance measured, coaching done where needed
- Development - Development plan compiled per clerk –signed and filed – Updates sent to manager
- Performance Management
- Training of all new staff and ensuring that all staff are up to par with current work expectations
Cash Forecast
- Review of the Daily Cash forecast
- Ensure that all payments made by the Accounts Payable team are accurately and timeously forecasted
- Ensure that adequate provision of cash has been made for daily forecasting
- Maintaining a central report for all upcoming payments
Assist in the Managing of Month End Processes
- Monthly journals and accruals
- IS Reviews
- Month End close off
IFS Support
- Provide IFS Support to the Business
- Allocate Parts to Suppliers
- Review allocation of Parts to Trial Balance
Review and Management of Internal Procedures and Policies
- Monthly Monitoring of adherence to all Company Policies
- Ensuring Strict adherence to Company Policies
- Review and Update of Current Policies.
- Training of Staff on all relevant Company Policies
Review and Sign Off of Internal Commissions, Upfront Commission, Annuities and Fitment Fee
- Review Calculation and sign off
- Ensure accurate Processing of all Commission related expenses
- Ad hoc support and reporting of Commission Related Payments
Managing Relationships Internally and Externally in terms of Supplier Payments and Buyers
- Manage relationship with Suppliers and ensuring a best in class delivery of payments, remittances and feedback
- Managing Internal Customer relationships and ensuring that we support the various pillars within the organisation
- Support Business in managing Supplier Relationships
Ad hoc projects.
- Minimum 5 years’ experience in an Accounting Position
- 2 Years Experience in Supervising, Managing Staff
- Degree in Accounting, or equivalent.
- Computer literate: MS Excel, Word and Outlook.
- A very good understanding of financial systems and experience in working on Financial Systems.
- Excellent communication, interpersonal and organizational skills.
- Ability to work under pressure.
- Able to work within a team.
- Ability to identify problems and correct them.
- Sense of responsibility.
- Precision & accuracy.
- Willing to work extended hours – Particularly over month ends.
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