Project Coordinator
Africa-one Consulting & Research Pty Ltd is looking for a Project Coordinator to join their growing team. They are a fun and dynamic team, performance-driven with an open-door policy. They have a low turnover and take care of their staff.
A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks.
Duties & Responsibilities
Purchase Orders:
- Create purchase orders and send to Project Engineer and/or Supplier as requested
- Update filing systems of current projects
Request for Quotations:
- Assist the Project Engineer with obtaining quotations for Project items
- Create and send Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements
Managing Vendor Document & Drawing Registers:
- Update VDDR’s as Document Transmittals are sent
- Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation
Creating Project & Drawing Files:
- Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office
Filing of Project Documentation:
- Scan Electronic Copy and File Hard Copy documentation as received
Distributing Documentation to the relevant people:
- Distribute Delivery Notes and other documents to the relevant Office Staff
Packing Lists:
- Create, Print and Laminate packing lists for shipping of equipment
Typing of Letters, Formatting of Documents:
- Assist Engineers, Quality Department and Directors with typing up and formatting of documentation
Sending Inspection Photo Links:
- Send Photo Links to all relevant parties
- Sort and Upload Inspection photos received from USB to Project Photo Folders on server
Assisting with Visa Applications when needed:
- Fill in Visa Applications and collect all necessary documentation as per Visa Requirements
- Contact Visa Agents to collect and submit or conduct an online application where needed
- Arrange Bookings with Embassy for Biometric submittals
- Correspond with Staff and clients with updates
Assist with Project Closures:
- Check to make sure that documents are in order
- Organise paperwork as per request from Engineer
- Fill in the Engineers Checklist
Assist with Reception duties when needed:
- Answer calls, take messages and tend to clients
- Buy Groceries or Supplies for the office when needed
- Keep Control of Stationery
- Assist in filing of Archives in Storeroom & keep in neat order
- Assist Directors where needed
Desired Experience & Qualification
Qualifications:
Experience:
- 2 years admin and/or Document Control experience
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