Kantooradministrateur 'n Gerespekteerde regsfirma is op soek na 'n toegewydde en detail-georiënteerde Kantooradministrateur. Hierdie posisie speel 'n sleutelrol in die gladde funksionering van die kantoor deur die hantering van ontvangsdienste, tikwerk en administratiewe ondersteuning vir prokureurs. Hulle soek na 'n dinamiese individu wat verskeie verantwoordelikhede effektief en professioneel kan hanteer. Ligging: Faerie Glen, Pretoria Werksure: 07h30 16h30 (Maandag tot Vrydag) Salaris: R10,000 (bruto) Hoofverantwoordelikhede: Ontvangsdienste: Skeduleer konsultasies en vergaderings vir prokureurs. Bestuur prokureurs se kalenders en dagboeke. Hanteer inkomende en uitgaande telefoonoproepe en neem boodskappe. Skryf en antwoord e-posse professioneel. Verwelkom kliënte en gaste by die kantoor. Verseker dat kliënte mandates onderteken en FICA-vereistes voltooi, met dokumente wat behoorlik geliasseer en elektronies gestoor word. Tikwerk: Berei verskeie regsdokumente en administratiewe dokumente voor vir prokureurs, insluitend e-posse, briewe, kennisgewings, pleitstukke, vergaderingnotules, kontrakte, en meer. Tik dokumente vanaf Dictaphone-opnames, mondelinge instruksies, of handgeskrewe aantekeninge met akkuraatheid. Kantoorassistent Verantwoordelikhede: Liasseer en organiseer dokumente en kantoorpapierwerk. Hou kliëntelêers netjies en op datum. Koördineer met die boekhouer om te verseker dat rekeninge opgestel en aan kliënte gestuur word. Volg betalings van rekeninge op. Bestuur kantoorvoorraad en verseker dat die kantoor voldoende voorraad het van benodigdhede soos skryfbehoeftes. Minimum Kwalifikasies: Voltooiing van Graad 12. Minimum van 2 jaar werkservaring in 'n soortgelyke rol. Vaardigheid in beide Engels en Afrikaans, met sterk grammatika, telefoonetiket, en kommunikasievaardighede. Vereiste Vaardighede: Vermoë om akkuraat te tik teen 40 woorde per minuut. Vaardigheid in Microsoft Word en Excel. Uitstekende leesvaardighede en aandag aan detail. Sterk organisatoriese vaardighede en die vermoë om verskeie take in 'n vinnige omgewing te hanteer. Hierdie is 'n uitstekende geleentheid om aan te sluit by 'n gesiene regsfirma waar jy 'n bydrae kan lewer tot die gladde funksionering van die kantoor en jou administratiewe loopbaan kan laat groei. As jy georganiseerd, professioneel is en 'n verskeidenheid take geniet, is hierdie rol ideaal vir jou. Office Administrator A reputable legal firm is seeking a dedicated and detail-oriented Office Administrator. This position plays a crucial role in ensuring the smooth operation of the office by handling receptionist duties, typing tasks, and administrative support for attorneys. They are looking for a dynamic individual who can manage multiple responsibilities effectively and professionally. Location: Faerie Glen, Pretoria Working Hours: 07h30 16h30 (Monday to Friday) Salary: R10,000 (gross) Key Responsibilities: Receptionist Duties: Schedule consultations and meetings for attorneys. Manage attorneys' calendars and diaries. Handle incoming and outgoing telephone calls and take messages. Draft and respond to emails professionally. Welcome clients and guests to the office. Ensure clients sign mandates and complete FICA requirements, with documents properly filed and saved electronically. Typing: Prepare various legal and administrative documents for attorneys, including emails, letters, notices, pleadings, meeting minutes, contracts, and more. Type documents from Dictaphone recordings, verbal instructions, or handwritten notes with accuracy. Office Assistant Duties: File and organize documents and office paperwork. Keep client files neat and up-to-date. Coordinate with the bookkeeper to ensure billing and accounts are drafted and sent to clients. Follow up on payments of accounts. Manage office supplies and ensure the office is well-stocked with stationery and other essentials. Minimum Qualifications: Completion of Grade 12. Minimum of 2 years of working experience in a similar role. Proficiency in both English and Afrikaans, with strong grammar, telephone etiquette, and communication skills. Required Skills: Ability to type accurately at 40 words per minute. Proficiency in Microsoft Word and Excel. Excellent reading skills and attention to detail. Strong organizational skills and the ability to multitask in a fast-paced environment. This is an excellent opportunity to join a reputable legal firm where you can contribute to the smooth functioning of the office and grow your administrative career. If you are organized, professional, and enjoy a variety of tasks, this role is ideal for you.
