Position Overview: As a Creditors Clerk, you will play a crucial role in managing the accounts payable function. Your primary responsibilities will include ensuring the accurate processing of vendor and sundry invoices, resolving queries with suppliers and internal departments, and maintaining organized records. Working closely with the financial accountant, you will ensure timely payment allocations, reconciliations, and payment runs. Your attention to detail and ability to prioritize tasks will be essential in contributing to the smooth operation of the finance department. Overrider: The employee is furthermore expected to do any work which is not expressly listed in this job description, on the condition that the work falls within his/her vocational abilities, provided that it shall be without loss of remuneration Daily Responsibilities: 1. Invoice Processing: Process vendor invoices and credit notes accurately and efficiently. Handle sundry invoices and credit notes promptly. 2. Payment Allocation and Clearing: Allocate payments and clear suppliers aging on SAP when bank receipts are sent by the financial accountant. Ensure timely resolution of queries with suppliers, receiving, and dispatch. 3. Query Resolution: Follow up and resolve queries with suppliers regarding invoices and payments. Coordinate with the receiving and dispatch departments to address any issues. 4. Payment Runs: Submit COD invoices for payment runs as required and open accounts for COD Suppliers. Maintain cashbook filing and organize creditors records. 5. Stock Control: Daily follow-up with the stock controller regarding GRNS to resolve issues promptly. 6. Assist with suppliers: Must assist with our suppliers when we want to apply for credit limit. Monthly Responsibilities: 7. Maintain Records: Maintain the monthly creditors file and obtain supplier statements. 8. Reconciliation Preparation: Prepare and submit creditors reconciliations records for review and sign-off by the financial accountant. Ensure age analysis is cleared and final before submission. 9. Monthly Payment Runs: Prepare month-end payment runs and ensure timely payments to suppliers. Submit payment lists to ensure payments are made by the due date. 10. Reconciliation Review: Detail review and sign-offs must be done by the financial accountant of final age analysis and applicable reconciliations where needed. Review and sign-off on reconciliations with the financial manager. Sit with the CFO for double-checking and signing off on recons where necessary. 11. Vendor Account Management: Create new vendor accounts on SAP as required. Matric Strong full function Creditors Experience ESSENTIAL: Capture invoices and allocate payments SAP working knowledge preferred but not essential MS Word
