Direct Subordinates
The position, currently has the following 2 direct reports:
a) Property Administrator
Budget Responsibility
- Prepare and manage budgets.
- Prepare analysis comparing actual income versus budget.
- Prepare and oversee motivation for income and expenses which are unbudgeted.
- Prepare monthly reporting on income statements (variances), vacancy reports within the
deadline parameters.
- Complete monthly projections on income and expenses.
Duties and responsibilities
- Market their properties in conjunction with the Letting Division.
- Ensure their buildings are maintained to appropriate standards.
- Ensure tenants leases are renewed in conjunction with the Letting Division, rents
collected and that tenants are retained.
- Ensure tenant installations and criteria (needs analysis) are conducted and attended to
timeously and within budget and expectation.
- Ensuring that all documentation procedures are correct and manage outstanding leases
and tenant correspondence.
- Approve expenses letting deals and tenant installations within authority levels.
- Manage utility recoveries.
- Manage SBU meetings including production of minutes.
- Manage arrears.
- Prepare renewal sheets with information on current and budgeted charges.
- Monthly reporting on GLA / vacancy movements.
- Take part in staff Performance reviews.
- Management of SBU staff.
- Management of capex alongside the Facility Manager.
- Management of risk alongside the Facility Manager.
- Management of legal alongside the credit controller.
- Participation in development related matters.
Experience
- Three to five years of property management experience in Industrial/commercial sector.
- Appropriate people management experience is essential.
Qualifications
B. Com or appropriate degree.
Competencies
- Excellent verbal and written communication skills
- Well-developed interpersonal skills
- Ability to deliver on time and within budget
- Strong organizational abilities, accuracy and attention to detail
- Knowledge and understanding of leasing agreements and accounting principles is a prerequisite
- Strong negotiating skills
- Must have an in depth understanding of market trends
