AGL (Africa Global Logistics) is the leading multimodal logistics operator (port, logistics, maritime and rail) in Africa. The company is now part of the MSC Group, a leading maritime and logistics company.
Thanks to its expertise developed over more than a century and to more than 23,000 employees in 49 countries, AGL provides its African and global customers with global, tailor-made and innovative logistics solutions, with the ambition of contributing to the transformation of Africa in a sustainable way. AGL is also present in Haiti and Timor.
Are you looking for a rewarding experience in an international environment? Do you want to make an impact in a company that puts Africa at the heart of its project?
Join AGL, the leading multimodal logistics operator on the African continent!
Profile
FREIGHT FORWARDING OPERATIONS
Branch Admin Manager-JNB M/F
Contract
PERMANENT
Location Job
Africa, South Africa, JOHANNESBURG
Full time
Job Purpose
Manage the operations administrative function for the Johannesburg region.
Job Function
- Ensure all staff work in accordance with the Operations Procedure Manual and enforce the rules in place.
- Manage, train and support staff to improve administrative processes and enhance efficiency.
- Monitor invoicing processes and ensure timeous invoicing closure at month-end.
- Prepare and submit operational reports as required.
- Ensure supplier invoices are approved timeously by the team.
- Ensure all invoices are done within 24 hours of receiving the recon and files.
- Oversee the distribution of shipping documents to ensure payment is not delayed by the client.
- Quality check documentation sent to clients to ensure accuracy and validity.
- Escalate any non-conformances/discrepancies timeously to relevant role-players.
- Audit the signing off and allocation of supplier invoices each month and ensure alignment with the procedure set up.
- Ensure data quality checks are completed and corrected on the first working day of the month.
- Ensure correct use of invoicing codes to balance at month-end closing.
- Assist in the closing of month-end formalities and follow up on invoices in draft form and master files in temporary state.
- Follow up on all un-invoiced files and ensure payment terms are agreed and adhered to.
- Ensure correct rates of exchange are used to benefit the company and in line with our procedures.
- Any other delegated tasks deemed reasonable assigned by the reporting manager.
- Monitor disbursements and provide disbursement control reports on a weekly/monthly basis.
- Lead the monthly disbursement control meeting and related action plan.
- Follow up on Credit Notes and provide related reporting.
- Monitor monthly invoicing report including operational statistics.
- Implement KPIs on each Business Unit and manage the continuous improvement of the performance.
- Lead the monthly Operational committee and its related action plan.
- Participate actively in Year-end forecasts and Budget exercise.
Key Competencies
- Strong Leadership skills.
- Excellent communication skills.
- Proven self-management and team management skills.
- Decision making skills.
- Problem-solving skills.
- Excellent time management skills.
- Analytical/methodical.
- Administrative diligence.
- Adaptability & Flexibility.
- Attention to detail.
- Customer service driven.
Minimum Education and Experience Requirements
- Degree in Finance/Accountancy/Management or equivalent.
- Minimum 4 years relevant working experience.
- Good Knowledge of the Freight and Logistics field.
- Good Management skills.
- Strong Financial Control and Accounting background.
- Auditing and Analytics analysis experience.
- Intermediate/Advanced Excel skills.
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