Location: ZA, GP, Johannesburg, Baker Street 30
To provide end-to-end support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.
Responsibilities
- Provide proactive management of an Executive's diary, independently scheduling appointments where necessary and referring to the Executive on the prioritisation of appointments, therefore assisting in the management of their workload.
- Co-ordinate the end-to-end organisation of meetings by ensuring required attendees are available, all logistics and accesses are arranged, all meeting documentation is prepared and distributed as required and that all related issues are resolved independently.
- Co-ordinate and arrange all travel requirements, documents, plans and itineraries for an Executive/s by liaising with an approved travel agent in order to provide suitable travel options to the manager for their approval.
- Co-ordinate events or conferences by arranging for facilities and caterer, issuing information or invitations and coordinating speakers.
- Oversee, with support from People and Culture, the on-boarding and off-boarding of direct reports within the Executive's team to ensure the successful transition of resources as per agreed processes and standards.
Qualifications
Experience Required
- 5 - 7 Years Experience in all aspects of supporting a senior person/team in the management of their office or administrative requirements.
- Experience in all aspects of supporting a senior person in the management of their office or administrative requirements.
- Is comfortable attracting attention; impresses others by promoting personal achievements; seeks to gain recognition and praise from others.
- Builds rapport and puts people at ease; is engaging and welcomes people; finds it easy to make friends.
- The ability to review, plan and update meeting schedules and calendars for optimum use of available time.
- The ability to arrange meeting venues, refreshments and equipment such as projectors, video conferencing or teleconferencing tools.
- The ability to analyse travel options for value for money and engaging with travel agents to do the bookings and arrange the approvals.
Please note: All our recruitment processes comply with the applicable local laws and regulations. We will never ask for money or any form of payment as part of our recruitment process. If you experience this, please contact our Fraud line on +27 800222050 or
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