Purpose
- Responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
- Must comply with the Financial Administration Act, Generally Accepted Accounting Principles and municipal financial by-laws, policies and procedure.
Principal Accountabilities & Responsibilities
Main activities
- Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.
Audit:
- Handling all Statutory, internal and other audits.
- Preparing and getting audited the quarterly audit pack, variance report, related party transactions and other details requested by Head office.
- Prepares the annual financial statement (AFS) for audit as per the latest rules & regulations.
- Maintain the secondary set of books (IGAAP) as required for stock exchange reporting in India.
Closing of books:
- Review MRC's, work orders and other AP related transactions.
- Assist in A.R. with any technical issue arising.
- Passing JV's for the month and ensuring all liabilities have been accrued & booked.
- Ensuring that all documentation for VAT desk-audit by SARS is provided on a timely basis.
- Assist with bank reconciliation and other banking requirements.
Statutory Compliances:
- Prepare Vat workings for filling of VAT return by 25th of each month.
- Filing of EMP201 return in time.
- Income tax return for the company (ITR14) is filed in time with proper back-up and supporting schedule for future use.
- Assist with other ad hoc requirements from SARS.
Insurance:
- Assist in the annual renewal of the asset, marine & business interruption policy.
- Ensuring that claims if any are paid on a timely basis by insurer.
- Prepare monthly declaration done for trade risk insurance.
Management accounting:
- Updates the management account pack with the supporting schedule for reporting and group consolidation.
- Help in analyzing the movement in accounts with rationale reasoning.
- Maintains the secondary set of books in ERP (IGAAP) as required by stock exchange in India.
Regulatory/ External liaising:
- Co-ordinates with municipality for the monthly rates & taxes and water.
- Provided STATSA or other government agencies the required information on performance of the company.
Stock Control & Asset management:
- Ensure that the system stock matches with physical stock at any given point of time. Sample stock take conducted every month and detail stock take once a quarter to ensure the accuracy of stock.
- Physical verification of Assets in line with accounting policy and ensure all assets are tagged properly.
Others:
- Handles all master related review activity in Oracle:
a. Customer master
b. Supplier master
c. Item master
- Co-ordinates budget preparation activity for the company.
Nature of Subordinate Activities
The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Clerk. The incumbent must also demonstrate the following personal attributes:
- Be honest and trustworthy.
- Be respectful.
- Possess cultural awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
Job Type: Full-time
Ability to commute/relocate:
- Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Preferred).
Application Question(s):
- Do you fit all the criteria?
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