Finance and Human Resources Administrator
Our client, a company who specializes in perishable logistics, is looking for a Finance and Human Resources Administrator. Your HR/Finance/Administration background will add depth to the administration team.
Duties & Responsibilities
Primary Responsibilities
- Receive all supplier invoices over email or from workshop, handyman, etc. physically.
- Scan and save invoices scanned to the common drive daily.
- Process supplier invoices in the accounting system to the various general ledger codes and supplier accounts.
- Maintain a daily list of outstanding supplier invoices for payments.
- Conduct monthly supplier reconciliations.
- Ensure all use of diesel/printers, etc. is invoiced out to relevant parties at the end of every month.
- Download printer usage details to send through to printer supplier for monthly invoicing.
- Match payments to supplier invoices in general supplier accounts and the supplier COD account.
- Contact suppliers for invoices when required or when there are discrepancies in invoices or statement balances.
- Update supplier payments excel spreadsheet for all 30-day accounts suppliers and other suppliers that are paid at month end or during the month.
- Load payment requests from various employees on the banking system to be checked and released.
- Number and check the allocations of the daily cashbook processed.
- Save all proof of payments from the banking system.
- Prepare customer invoices as required by differing departments.
- Load VAT release payments from clearing docs to SARS e-filing website and through onto the bank for duty paid shipments.
- Save documents received from the border on the common drive.
- Check manifest sent through from the border team to ensure invoicing accuracy.
- Create all invoices in the easyclear system and send to be checked.
- Retrieve and open all post addressed to the company.
- Assist with completing credit applications and any other applications required by the company.
- Handle trip money, ensuring accuracy and accountability.
- Receive slips and delivery notes from various employees that come from the site.
- File slips and notes in files and scan/save digital versions if needed.
- Send reminders for payments if stock is running low or services providers have not been paid for a while.
- Ensure that all physical files and digital files are always up to date.
- Assist with interim & month-end customer statements.
- Occasionally assist with cashbook and bank statements.
- Assist with petty cash and cashbook during month end when required.
- Track all maintenance and repairs done on trucks.
- Handle HR scanning and filing.
- Keep track of all department customer claims against the company.
- Compile letters to be distributed to suppliers or customers over claims in process.
- Assist with ordering stationery and checking deliveries.
- Assist with setting up new employees.
- Complete any documents required for the business.
Desired Experience & Qualification
Experience
- Excellent bookkeeping and administration skills.
- Proficient in Excel.
- Ability to multitask.
- Some legal background is preferred.
Qualification
- Matric
- Bookkeeping or any qualification in a related field.
Package & Remuneration
Market related
#J-18808-Ljbffr
