The Role
We are looking for a Payments Administrator to join our rapidly growing company. The ideal candidate must have solid experience in handling high-volume transactions across multiple companies in multiple jurisdictions. An ability to ensure timely and accurate capturing of supplier invoices, deployment of funds in other countries and experience dealing with exchange control regulations where it relates to payments. We are seeking someone who has a deep understanding of creditors reconciliations and accruals. The candidate is required to be agile, highly organised, pay attention to detail, an active collaborator and must be able to work in a fast-paced environment. This role will report to the Accountant and work in close collaboration with other Finance Leads.
This is a 12-month contract with the potential to become permanent. This role will be based in Johannesburg or Lagos.
Main Responsibilities:
- Accounts payable and receivable management
- Capture debtor receipts and supplier invoices (local and foreign) accurately daily
- Perform timely creditors recons to ensure timely and accurate payments
- Capture credit notes when they arise
- Review and approve staff expense claims
- Perform credit card expense reconciliations, follow up with credit card holders and management of issuing new cards and termination thereof
- Maintaining accurate and complete financial records in the accounting system where it relates to all payments and receipts - Xero
- Preparing and reconciling the fixed asset register, debtors and creditors accounts
- Maintain and manage the age analysis to ensure invoices are cleared for payments on a daily basis
- Manage the weekly payables and receivables report submission
- Treasury Management
- Monitor bank balances across the group entities, preparation of weekly cash flow forecasts
- Ensure timely deployment of stipends and loans to ventures
- Manage payment service providers to ensure timely payments
- Capture foreign beneficiaries on online banking platforms. Once verified, send it to the bank for locking
- Liaise with various banks to process local and cross border payments on time
- Capture local and foreign payments accurately and timeously on the banking system, before submitting to Accountants for verification and releasing
- Once released, ensure documents are emailed to the bank for sighting and final release.
- Ensure proof of payments are submitted to service provider once payment released
- Banking compliance management
- Liaise with banks to purchase forex and ensuring that all necessary documentation has been provided
- Maintaining the bank administration
- Manage the cash available in each bank account to ensure there are sufficient funds for payment processing
- Manage the credit card maintenance - application of new cards and termination at offboarding
- Manage all administration related to banking application forms
- Manage the annual KYC requirements of the various banks
- Manage the annual applications to SARB and other exchange control regulators
- In country support
- Develop and maintain relationships with all levels of staff
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with external vendors to ensure service delivery of high-quality
Experience and Skills required:
- Experience working in a high-growth business would be preferable
- A minimum of 5 years experience in a similar role
- Solid financial accounting and financial control
- Solid accounting background with a sound understanding of accounting systems
- Previous working experience with Xero an advantage (Preference but not requirement)
- Solid Excel skills
- Experience with Forex transactions advantageous
- Experience dealing with SARB and other exchange control regulators
- Accounting software tools (SYFT, XERO, Quickbooks, others)
- Attention to detail is imperative + Reliable and gets work done
- Agile yet organised with strong administration skills
- Ability to multitask
- Pro-active
- Good interpersonal and communication skills
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