Key Purpose Statement
To provide financial support and assistance to staff and parents at school level and to act as the conduit between the School and Group Shared Services in providing input and resolving queries. To assist the School Principal/s with budgetary control and expense management at the School/s. Responsibilities will include payroll checking and input, petty cash, purchase orders, banking and student number tracking and reconciliation. Incumbent is the primary liaison, at the School/ Campus for Payroll, Shared Services and Brand and Group Finance.
Qualification: Bachelor Commerce in Accounting
Experience: 3 to 5 years
Principal Accountabilities:
- Payroll:
- Checks monthly payroll (Dummy and Final) and liaises with GSS & Principal to resolve anomalies. Reconciling payrolls.
- Handles individual staff payslip and/or tax queries and resolves these timeously liaising with GSS to do so
- Set up of IC and other contract staff for employment and payment
- Reviews timesheets submitted by ICs and fixed term contractors before despatching these to GSS
- School Budget Control:
- Reviews budget monitors expenditure against actual POs daily, weekly, and monthly and advises staff and Principal/s accordingly.
- Prepares annual budget/s for the schools and submits same for approval.
- Ensures inclusion and planning for special campus events, tours, and recoveries where appropriate.
- Provide financial support and assistance to Principals as required.
- Handle queries from Schools and respond timeously.
- Prepares variance analysis for Principal and BFM, monthly.
- Advise Principal on trade-offs and opportunities.
- Debtors/Receivables:
- Meets with walk -in parents to resolve billing and account queries.
- Manages and controls use of the credit card machine at the school, liaising with service provider as necessary to resolve problems (where applicable).
- Manages and controls staff and other bursary applications.
- Provides student numbers as and when required and reconciles these.
- Manages sibling accounts ensuring relevant discounts are applied.
- Collate, capture, and check ad hoc billing for music, bus and aftercare, books, and levies.
- Receives arrears/ outstanding debts and advises GSS accordingly.
- Prepares Acknowledgement of Debt and gets required signatures.
- Responsible for all AODs and reviewing the status of these.
- Manages and monitors repayment plans.
- Reconciles student billing.
- Cash Management:
- Receives cheque and card payments and receipts these.
Updates cash control schedule / receipt register, monthly - Counting and banking cash received for fees
- Manages and controls petty cash on campus (petty card cashless.
- Banks payments received for ad hoc purchases and events.
- Monitors and controls purchases on Procurement card and reconciles these.
- Prepare input for statutory returns for Brand/Brands timeously.
- Creditors / Payables:
- Places Purchase orders (POs) with suppliers after obtaining the necessary quotes and approvals for general items, books, special events etc.
- Monitors outstanding POs and follows up with suppliers.
- Receives invoices, checks these, and gets them signed off for submission to GSS.
- Checks expense claims and ensures these are approved before submitting them for payment.
- Monitors and reports on monthly charges eg. rent, water, rates, electricity, photo copies etc.
Competencies:
- Numeracy.
- Analytical Thinking.
- Planning and Organising.
- Time Management.
- Problem Solving.
- Verbal and Written Communication.
- Customer Service.
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