Job Description
ROLE SUMMARY
The Payroll Analyst serves as a subject matter expert on the payroll system and provides business support while identifying opportunities for process optimisation and system improvement.
The incumbent will be responsible for assessing and improving payroll processes to ensure efficiency and compliance. This includes conducting thorough research to identify deficiencies and collaborating with HR to implement the necessary changes, reviewing, and ensuring data integrity and data manipulation in providing high level reporting to managers. The role also entails testing and refining suggested improvements, preparing operational reports for management, and providing guidance to the Payroll Administrator. Additionally, the Payroll Analyst is responsible for defining business requirements, addressing payroll requests, and ensuring software conforms to documented specifications.
This role requires a sound understanding of payroll processes, tax regulations, and compliance requirements, and involves working closely with stakeholders to drive payroll performance.
QUALIFICATIONS
- Minimum: Bachelor’s Degree or Diploma in Business / Accounting / Finance / HR or any other relevant field.
- Preferred: Certificate in SAGE People 300 / A relevant payroll qualification.
EXPERIENCE
- A minimum of 5 years payroll processing experience.
- 1 to 2 years’ experience working in an analyst role or related position.
- Experience in using Sage 300 People for payroll processing and analytics would be preferred.
- Experience in using SQL for payroll analysis would be advantageous.
- Experience in integrating and managing large datasets from diverse sources, ensuring data accuracy, consistency, and reliability.
SKILLS & KNOWLEDGE
- Proficiency in MS Office products (MS Word & Advanced MS Excel Skills).
- Sound knowledge of payroll and accounting practices and principles.
- Sound knowledge of medical aid schemes and pension funds.
- Understanding of tax and related matters as refers to payroll & HR management.
- Extensive knowledge and understanding of payroll data analysis and reporting.
- Extensive knowledge of applicable payroll laws and regulations.
- Extensive knowledge of business and process analysis functions.
- Proficiency in statistical analysis and data interpretation to derive meaningful insights from HR data sets.
- Proficiency in payroll software (Sage 300 People would be preferred).
- Proficiency in the application and use of SQL would be advantageous.
RESPONSIBILITIES
- Responsible for the coordination efforts between HR, Payroll, and other streams to ensure proper flow and maintenance of employee master data.
- Identify process improvement initiatives and define processes for new standards.
- Provide support and guidance to the Payroll Administrator to educate them on the system and modifications concerning payroll processing.
- Manage the payroll system and oversee end-to-end payroll processing.
- Ensure accurate and timely disbursement of salaries and benefits.
- Handle statutory deductions, taxes, and compliance with relevant regulations.
- Regularly update and maintain payroll records, ensuring accuracy and compliance.
- Ensure company payroll practices comply with legal standards.
- Generate and analyse payroll reports for management review.
- Provide insights into payroll-related metrics and trends.
- Address and resolve payroll-related queries and discrepancies.
- Conduct in-depth analysis of payroll processes to identify deficiencies, financial and operational risks, and improvement opportunities.
- Test new payroll management processes and methods to check their efficiency.
- Implement new and improved payroll practices and processes that align with the overarching business goals and financial requirements.
- Suggest improvements to the payroll system and audit procedures to enhance the efficiency of payroll and time-tracking systems.
- Ensure continuous communication to understand business needs and align with priorities, emphasising process improvement objectives.
- Offer technical and payroll processing support, as and when required.
- Collaborate with HR and Finance teams to resolve any issues.
- Notifying various departments including IT and talent on staff leavers and joiners.
- Conduct quarterly audits on remuneration and benefits compliance.
COMPETENCIES
- Examining Information: Analyses and processes information very effectively when solving problems. Very curios and good at asking probing questions.
- Interpreting Data: Very effective in applying technology and working with numerical data when evaluating problems. Relies heavily on facts and hard, objective data when evaluating problems.
- Establishing Rapport: Very quickly establish rapport with people. Like making new friends and find making friends easy. Attach importance to and are effective in making a good first impression.
- Documenting Facts: Communicates well in writing, readily understand the logic behind an argument and will ensure that all the relevant facts are taken into consideration.
- Showing Composure: Remains calm and does not get anxious before or during important events. Works well under pressure.
- Providing Insights: Very quick at getting to the core of a problem. Will improve things and find ways to improve. Likely to trust own intuition.
- Meeting Timescales: Conscientious about meeting deadlines, highly punctual and high unlikely to leave things unfinished.
- Checking Things: Very thorough and even perfectionistic, ensures that things are done properly, delivering high quality work with great attention to detail.
- Following Procedures: Extremely rule following, procedural and risk averse.
- Upholding Standards: Uphold the highest standards and honour agreed commitments. Is discreet and maintains confidentiality.
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