Vacancy Details: Position: Office Administrator (X 2 Openings) Location: Meadowdale, Gauteng Reports to: Operations Director Salary: R15, 000 CTC - R18, 000 CTC Dependent on experience Closing date for applications: 09 October 2024 Start date: Immediately Application via Email: HRThecaretakers.co.za Main Purpose and overview of role: The role of an Office Administrator involves providing comprehensive support in a professional and efficient manner to ensure the smooth operation of daily activities. This position requires a proactive individual with strong organizational skills and the ability to handle a variety of tasks. Brief summary of Main Responsibilities: 1. Quickbooks: Advanced Quotes, Invoices, Estimates, Recon, Recon, Reports, Forecasts Accounts receivable 2. MS Office Advanced, Sending & Receiving Emails Responding to clients via Email and WhatsApp groups Processing Costings from Excell into quotes on Quickbooks Capturing and allocation of payments on systems. 3. Daily tasks include: Handle incoming and outgoing communications, including phone calls, emails and texts. Multiple WhatsApp groups that need to be monitored. Responding and corresponding with staff, clients and suppliers. Stock takes on vehicles and warehouse. Ordering and allocating of stock. Maintain and organize files and records. Handle client inquiries and follow up. Qualifications, Experience, Skills & Attributes Required: The successful candidate will have as a minimum: Diploma or similar in office administration. Minimum of 5 years experience in a similar position. Quickbooks experience will be an advantage. Ability to work with strict deadlines. Excellent communication skills in both English and Afrikaans. Attention to detail. Can work under severe pressure. Hands on to generate sales. Own reliable transport to office. Must have a clear criminal record and not pending cases Attention to detail. Preference will be given to someone with knowledge of STMA, HOA or managing agents knowledge as our company operates in this space. Ensure to Email your ID, Certificate, CV & Latest Payslip to HRThecaretakers.co.za with the subject heading 2024 Admin CV Closing Statement: Correspondence will be with shortlisted candidates only. If you do not hear from us within 2 weeks, then kindly consider your application unsuccessful.
