Manage the MDs calendar and correspondence. Prepare reports and maintain office systems (data management, equipment, filing). Proficiency in Word, Excel, and PowerPoint is essential. Property Management: Oversee utility accounts, maintenance, insurance, and lease agreements. Vehicle Management: Arrange repairs, services, insurance, and purchases for company vehicles. Event Planning: Organize corporate events, including guest management and venue arrangements. Travel Management: Book flights, hotels, and visas for corporate and personal travel, ensuring all documentation is accurate. Personal Duties: Assist with household staff management, appointments, errands, and personal shipments for the MD. General Administration: Oversee reception staff and equipment repairs, and coordinate client gifts. Daily Duties: Manage personal schedules and check maintenance tasks related to vehicles and property. Travel Requirements: Occasional international travel for global conferences (7-14 days). Local travel for game lodge preparations and sponsored events. Airbnb Management: Manage international properties, including issuing access codes and handling bills, with potential after-hours attention required. Qualifications: Education: Bachelors degree in Business Administration, Management, or a related field. Experience: Minimum of 5 years in an executive assistant or similar role, preferably supporting senior management. Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with property and vehicle management is a plus. Personal Attributes: Proactive, adaptable, and able to manage multiple tasks effectively. Professional appearance and demeanor. Strong interpersonal skills, capable of engaging with diverse personalities. Additional Information: Ideally aged 30-40, but mature candidates outside this range will be considered. Must have a reliable support system if children are involved due to potential travel commitments.
