Job Description
Red Ember Recruitment is urgently looking for a seasoned Sage 300 People Payroll Manager for one of our clients based in Edenvale.
Responsibilities:
- Monthly payroll review:
- Review the following reports and agree to payment summaries prior to release:
- Summary of payroll changes and agree to support (new employees, staff loans, terminations, medical aid, etc)
- Overtime payments
- Net pay calculation on a sample basis
- Medical and group life summaries
- Summary of tax and other regulatory payments
- EMP201 and EMP501
- Overtime schedules and agree to support
- Ensure all fringe benefits taxes are correctly calculated and disclosed.
Prepare a cost to company reconciliation, net pay variance analysis, headcount movement analysis, payroll registers, remuneration lists, and banking payment files. Ensure all employees are paid on due date. Check employee banking details to prior month payroll, and agree any changes to banking details, including banking detail audit trails and reports. Sign off on SARS verifications.
Payroll reconciliations (SA entities):
- Review and approve the following reconciliations monthly:
- Salary creditors to general ledger.
- Salary control account (payroll to bank statements).
- IRP5 reconciliation: IRP5 to payroll and general ledger.
- Employee loans to general ledger and ensure compliance to loan agreement and company loan policy.
- Balance sheet reconciliations for statutory obligations, leave pay provision.
- Review and preparation of audit schedules for the above mention accounts.
- SARS submission on E-filing and Easy-file.
- WCA / COIDA/ Return of earnings submission.
Payroll and HR payments:
- Review payment uploads to ensure payment is valid, correct, and made to the correct account:
- All sundry payments made via payroll or manual cheques and agree to supporting documents (e.g., garnishes, personal loans, recruitment agencies, and other confidential authorized payments such as sponsored counselling).
- Regulatory payments e.g., SARS, UIF, SDL and agree to payroll and e-filing return.
- Tax and other international required HR and payroll payments.
- Ensure medical aid and group life payments uploaded onto business online and agree to payroll summary and to Discovery invoice, prior to release of payroll.
Monthly payroll reporting:
- Ensure timely completion and review of the following reports:
- Summary of payroll changes.
- Leave balances and abuses.
- Overtime payments.
- Loan payments and balances.
- Detailed Global reporting.
Salary structuring and adhoc:
- Assist with salary structuring in line with the HR remuneration policy and relevant legislation.
- Policy management for all payroll related policies, ensuring all are up to date and regularly reviewed.
- Liaising with stakeholders and managing of business requirements, including but not limited to, staff advances, loans, travel advances and subsistence allowances and expense claims.
- Ad-hoc assistance with completion of e-filing tax returns.
- Prepare and present payroll information at new starter inductions (including ITA 88 queries).
- Data analysis with Industry trends.
- Job Evaluation, Job Grade and salary benchmarking.
Systems and process management:
- Ensuring that SAGE 300/ Eco Time is operating effectively for all relevant company rules and complies with the relevant legislation in each region.
- Investigate solutions to improve operational efficiencies in the team where required.
- Ensure appropriate processes are in place to ensure that HR and payroll operate efficiently.
- Ensure that appropriate payroll processes are in place in order to identify potential problems and escalate when required.
- In-depth Knowledge of NBC.
Team management:
- Communicate clearly and effectively at all levels, both internally and externally.
- Openly communicate with managers and team members to ensure that all key deliverables are met on time and accurately and any queries are resolved timeously.
- Effectively feed information to required members of the team to ensure all important updates are shared appropriately.
- Manage others' expectations appropriately and proactively communicate any potential problems.
- Provide guidance, mentoring and support to all direct reports to ensure that each team is working efficiently and cohesively.
- Daily team management and assistance.
Requirements:
Reporting to the Chief People Officer (CPO), this role is responsible for ensuring the complete running of all payroll administration, including the accurate capturing of all payroll related data and the reconciliation of all payroll related payments. This role will also be required to provide support to HR and the CPO and act as a bridge to ensure that accurate transition of all payroll related information and queries. This role reports to the CPO. This role is both numbers and people focused and therefore requires the candidate to be highly numerate, well organized, deadline driven and have the ability to lead a team to meet deadlines and improve processes. Attention to detail, advanced knowledge of Sage 300, Excel on steroids, and accuracy is non-negotiable.
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