About the job: Payroll Officer
Purpose:
To ensure effective and efficient payment of salaries to employees. Performs all activities necessary to process payroll.
Customer / Stakeholder accountabilities:
- Liaison with staff at various departments and branches.
- Liaison with Management.
Operational Processes Accountabilities:
- Develop best practices to improve efficiency of payroll processes.
- Oversee employee payroll accounting, transactions and reporting activities.
- Ensure that payroll is processed timely and accurately.
- Assist in payroll calculations, deductions, insurance coverage, wage garnishees and tax filings.
- Maintain employee master file payroll records ensuring that they are up-to-date and accurate.
- Prepare employee salary summaries of earnings, taxes, deductions, leave, retirement and benefits.
- Complete mid and year end submissions to SARS by reconciling EMP201s and EMP501s.
- Distribute IRP5s to all staff.
- Address payroll related queries / requests from all employees.
- Review and recommend improvements to existing payroll procedures.
- Analyse payroll problems and provide appropriate resolutions.
- Follow and enforce all statutory requirements.
- Coordinate with HR and Finance teams to carry out payroll processing.
- Assist in audit operations and implement audit recommendations.
- Completion of UI.19 forms with Salary schedule and certificate of service attached.
- Releasing of payslips.
- Assist with Performance appraisals.
- Employee leave management.
- Keep abreast of company policies and tax legislation.
- Month-End reporting to Department Managers.
- Ad hoc payroll reports for finance and HR.
- Reconciling monthly third-party reports i.e., discovery health, Liberty, Gap Cover and Capital Alliance.
- Confirmation of employment to third parties.
- Online submission to third parties i.e., Liberty, Discovery Health.
- Checking of clocking for all staff.
- Distribution of pay registers to Management to confirm number of employees eligible for salary per month.
Requirements:
- Matric/ Grade 12 certificate.
- Tertiary qualifications in Payroll or Finance (essential).
- MS Office with strong excel experience.
- VIP Payroll Premier (essential).
- 5 years demonstrated payroll experience (essential).
- Strong administrative skills and business writing skills.
- Perform full administration duties for the Payroll Department.
- Numerical ability and data entry skills.
- Ability to work systematically.
- Ability to meet deadlines.
- Ability to work well under a pressurized environment.
- High level of confidentiality.
- Attention to detail.
- Computer proficiency.
- Strong communication skills, both written and verbal.
- Regulatory compliance.
- Tax form filing.
- Team Player.
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