Job Description
Motus Mobility Solutions is a world leader in its field of specialisation offering a variety of financial products for motor vehicles. MMS aims to creatively solve problems and add value to people by ensuring Mobility for Good.
MMS forms part of the Motus Group, a leading JSE listed Company in the Automotive Industry where performance is driven by three keystones, 1. Leaders, 2. Innovation & 3. Customer Champions.
MMS is seeking to employ a qualified and experienced Procurement Administrator. The successful candidate will join a dynamic and highly skilled Procurement Team.
If you are seeking an exciting and rewarding opportunity, then this is the career journey you’ve been waiting for.
The successful candidate will report directly to the Procurement Manager.
Position Overview
A Procurement Administrator is responsible for looking after the central supplier database for Motus Mobility Solutions. The Administrator must ensure all information and important supporting documents are always up to date and valid and available on our central procurement systems. The Administrator is responsible to ensure all approved suppliers have a signed agreement in place with Motus Mobility Solutions and agrees to favourable terms of service.
Specific Role Responsibilities
- Deliver on agreed performance targets according to set procedures and service level agreements
- Execute work in line with company corporate governance and compliance processes, report any anomalies to the immediate supervisor
- Provide administrative support to the unit by accurately capturing data, verifying documentation, phoning, photocopying, scanning, mailing, filing etc. in accordance to required response time, quality and service delivery standards
- Record and report on work activities to provide timely and accurate information for decision making in area of accountability
- Execute work activities effectively and efficiently in order to maximise efficiencies and reduce unnecessary delays in achieving goals of the office
- Ensures the highest standards of quality when interacting and dealing with internal and external clients and stakeholders which meet and exceed their expectations on an ongoing basis
- Makes sound decisions and develops appropriate and, if necessary, alternative courses of action, based on logical assumptions, systematic thinking, and information, managing time and deadlines - resulting in desired outcomes
- Plans, organises and executes work activities in a structured way to achieve desired objectives
Training
- Attend learning initiatives to improve work quality and enhance own skills. Own and live up to company values
- Facilitate ad hoc support and training to ensure knowledge transfer
- Provide training to suppliers/employees on all relevant systems to ensure compliance with all processes and procedures
Qualifications and Experience
- Minimum qualification Gr12 or similar NQF qualification
- Diploma/Degree in Business Administration or Procurement
- Minimum 1 to 2 year/s of work experience in a similar environment
Skills and Personal Attributes
- Demonstrated ability to operate a computer including operating systems, MS Office, Internet, email the application of peripherals such printers, telephone and scanners.
- Very good communication skills both written and verbal
- High accuracy and efficiency
- Good planning and organizational skills to balance and prioritize work.
- Ability to build relationships with internal and external clients.
- Ability to work under pressure.
- Professional communication and presentation skills.
- Deadline driven, team player that is reliable and dependable with a positive attitude
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