TASKS TO BE EXECUTED
1. Reporting
- Performing month end closing and ensuring all necessary accounting entries are raised at month-end
- Prepare journal entries for month-end
- Calculate incentives and commissions for salesmen / check deal book and late adjustments.
- Ensuring the accuracy of financial information reported to head office within company deadlines
- Prepare monthly and ad-hoc reports as requested
- Reporting monthly on the operating effectiveness of internal controls
2. Controls
- Ensure adherence to accounting policies and procedures
- Prepare monthly nominal ledger reconciliation of accounts with appropriate support comments for Financial Director reviews. Ensure no long outstanding items.
- Perform an in-depth study of balance sheet accounts to understand and provide accurate explanations for transactions in the account
- Assess, design, and implement financial controls as recommended
- Internal auditor liaison and resolution of all issues or concerns
- Proactive in identifying business activities/processes that increase the risks the company is exposed to and design controls to reduce the risks
- Support inventory physical counts (Quarterly and Cyclical)
3. Creditors
- Review weekly, Mondays & Thursdays, payments for accuracy and validity
- Review monthly creditors reconciliations for the branch and ensure no long outstanding items
- Weekly review of payment allocations to creditors to obtain evidence that creditors payments are accurately accounted for
- Weekly review of GRN suspense accounts, to ensure no long outstanding items
- Review vendor application forms and check for compliance with internal requirements
4. Sales/Debtors
- Review the daily cash up pack to ensure completeness and accuracy of cash transactions
- Prepare daily sales report for the Branch
- Daily review of the “cash sales” debtor accounts to obtain evidence that only recent transactions are included in the account and there are no long outstanding transactions
- Where there are long outstanding cash sales transactions, investigate these
- Prepare the weekly debtors age analysis and submit to Head office
- Comments in the weekly age analysis should demonstrate an understanding of debtors’ transactions.
- On a weekly basis, extract a list of credit notes processed on the system and agree to actual authorised credit notes
- Ensure all manual invoice transactions are authorised and processed on the system
- Management of debtors
5. Bank & Cash
- Review the General Ledger to ensure all bank transactions have been correctly accounted for
- Load payments on FNB including new supplier banking details
- Petty cash- maintain register and issue petty cash
- Prepare monthly bank reconciliations
6. Ad hoc
- Participate in the development of the annual financial budget
- Prepare asset forms for submission to head office
- Complete supplier credit application forms for the branch.
7. Supervision
- Supervision of junior finance staff
COMPETENCIES
- An excellent understanding of using Accounting IT Packages such as Moto Data or similar.
- High level of accuracy and attention to detail.
- Ability to work under pressure
- Problem solving skills
- Good communication and influencing skills
MINIMUM QUALIFICATIONS TO PERFORM ROLE:
- Matric or equivalent
- Relevant Accounting qualification or equivalent
- Accounting experience in the Motor Retail Dealerships Industry
- Computer Literate
- Relevant motor retail systems knowledge
- Knowledge of FICA (Financial intelligence centre Act), VAT Act
PREFERRED QUALIFICATION: National Diploma or BCom Degree in Accounting or similar will be advantageous.
MINIMUM PERIOD OF EXPERIENCE/ TRAINING:
- Must have accounting/bookkeeping experience at a Motor vehicle dealership
- 3+ years working experience within the automotive industry
- Moto Data accounting software experience or other similar software
Job Type: Full-time
Pay: R40000,00 - R45000,00 per month
Application Question(s):
- Experience in the Auto motive Industry
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