REF: MBOM/LS/01/11/2024
LEGAL SECRETARY
INTERNAL AND EXTERNAL ADVERTISEMENT
MBOMBELA LOCAL OFFICE
Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.
Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Mbombela.
KEY OUTPUTS
- Provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
- Carry out the civil unit’s administrative function effectively.
- Provide efficient secretarial support to the civil unit.
- Obtain, source, type, proofread, make copies and distribute according to instructions received.
- Co-ordinate and monitor all civil unit’s administrative matters.
- Participate and support the implementation of an effective filing and diary system.
- Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
- Develop and maintain a system for acknowledging receipt of documents from other units and/or offices.
- Ensure timely receipt and distribution of documents from opponent attorneys to the relevant practitioner.
- Record sensitive documents and ensure same-day distribution.
- Gather required information and arrange consultative interviews.
- Assist with the completion of routine forms for legal practitioners and ensure submission for approval.
- Maintain and update meeting schedules.
- Maintain record keeping and filing system.
- Ensure timely delivery of reports and documentation to the relevant people.
- Reconcile physical assets to the office list monthly.
- Maintain and issue stationery in accordance with relevant Legal Aid SA procedures.
- Maintain attendance registers per Legal Aid SA Human Resources Policy.
- Track mail items and court documents sent by Docex.
- Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
- Maintain a list of regular fax numbers and confirm instructions with customers.
- Attach successful transmission reports to sent faxes.
- Assist with photocopying and binding of documents as required.
- Allocate duplication/stationery costs per Legal Aid SA policies/procedures.
- Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and update web pages for the civil unit.
- Keep a complete list of contact numbers for office personnel and major customers/role players.
- Adhere to proper telephone etiquette and accurately convey messages.
COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED
- National Senior/Matric certificate.
- Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
- Understanding and application of basic computer software packages.
- Good written and verbal communication skills.
- Attention to detail.
BASIC SALARY: Level 5 (R211,737.00) plus benefits per annum
A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies must be submitted by close of business on 19 November 2024 , quoting the reference number MBOM/LS/01/11/2024 in the subject line to LMPRecruit (at) legal-aid.co.za or apply online at .
Enquiries to: Thandi Molemi, Tel: 013 756 4500
The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment if by doing so, the interests of Legal Aid SA will be best served.
APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.
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