UP Professional and Support
DEPARTMENT OF RESIDENCE AFFAIRS AND ACCOMMODATION
MANAGER: RESIDENCE SYSTEMS
PEROMNES POST LEVEL 6
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
JOB PURPOSE:
The position is required to manage residence systems, including information technology hardware, equipment and software, network infrastructure and related services, residence security surveillance and personnel services, access control systems, as well as the residence dining hall meal booking system. The position is also responsible for the overall management and leadership of the Residence Systems Division, financial management, human resources and related functions.
RESPONSIBILITIES:
The successful candidates’ responsibilities will include, but are not limited to:
- Meal booking system management and administration:
- Determine meal booking system requirements, new installations, and changes to existing hardware and software. Liaising with programmers and maintenance service providers;
- Plan and schedule hardware and software installations with all role players;
- Change software setup to match specific requirements. Manage and facilitate installation, testing and training of staff and users on new hardware/software;
- Maintain operations of the meal booking system to ensure minimum disruptions;
- Manage software system repairs and upgrades;
- Management of information technology facilities, security and related systems:
- Manage information technology facilities in residences that include access control system, internet connectivity, close circuit television, digital information display screens, and staff information technology equipment;
- Analyse and identify faults for resolutions, based on need, and log requests on the job card system for the relevant contractors;
- Manage job cards for the contractors relating to repairs/maintenance/installations and ensure sign-off only after inspection of contracted work;
- Monitor repairs and put alternative arrangements in place to ensure student security is not compromised;
- Manage IT hardware storage facilities to ensure availability of adequate stock at all times;
- Monitor CCTV hardware in residences regularly, and request repairs when needed to ensure safety and security of students, staff, residence buildings and assets;
- Monitor fire alarms and related systems and report when faulty;
- Liaise and meet regularly with the Department of Security Services to assess security risks and resolve problems;
- Maintain and update the residence IT asset register;
- Divisional leadership and human resources:
- Strategic planning for staff;
- Manage staff, performance and discipline;
- Participate in recruitment processes and appointments;
- Oversee all human resources processes and identifying the human resource needs;
- Residence systems project and financial management:
- Manage residence systems projects and liaise with the University’s relevant departments;
- Plan for the Residence Systems Division’s financial needs and expenses, and submitting the Division’s annual budgets;
- Adhere to university policies for finance and human resources;
- Monitor and approve expenses;
- Develop and implement the Residence Systems Division’s strategic plan and contribute to the departmental plans and processes;
- Liaison with relevant stakeholders to implement project plans and related procurement processes;
- Residence security service management:
- Develop and implement a security plan for residences, in consultation with the Department of Security Services;
- Assist with the development of the residence security rules, policy and procedures;
- Explore new and improved residence security methods and technologies.
- Advise and support Operational Security Managers in the Department of Security Services;
- Conduct training, briefing, and orientation of various stakeholders on security matters and operations;
- Monitor CCTV cameras, video recordings, and arrange for maintenance when needed;
- Provide statistical data on residence student access.
MINIMUM REQUIREMENTS:
- Relevant Bachelor’s or B-Tech degree;
- A total of five years’ experience in:
- Management of IT systems in a university or hospitality environment;
- Working knowledge of data communication and IT networks (Including: access control system, close circuit television surveillance, and online booking system);
- Project management;
- Financial management;
- Human Resource management (Management and supervision of staff).
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Knowledge of:
- IT systems;
- Information technology hardware and software;
- Financial management;
- Personnel management;
- Security processes;
- Technical competencies:
- Strategic thinking and solution driven;
- First-level systems fault finding;
- Project management skills;
- Ability to work well under pressure;
- Computer literate;
- Microsoft suite;
- Google suite and more;
- Behavioural competencies:
- Demonstrate professional competence and mastery of subject matter. Being conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Showing persistence when faced with difficult problems or challenges;
- Ability to identify and analyse clients’ needs, and develop appropriate technology solutions to meet the requirements;
- Appropriate language and communication skills (verbal and written);
- Ability to establish and maintain effective partnerships and working relations with people and service providers in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity.
- Ability to lead co-workers to perform at their best levels;
- Demonstrate sound judgement in applying technical expertise to resolve a range of issues/problems.
ADDED ADVANTAGES AND PREFERENCES:
- An Honours degree in Information Technology;
- A minimum of three years’ experience in a higher education institution, specific to residences;
- A valid driver’s license.
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at
In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 14 November 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms S Ranchod, for application-related enquiries, and Dr S Dludla, Email: , Tel: (012) 420 5970 for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 31 January 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
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