Opportunity available for Procure to Pay Team Lead with in-depth knowledge of various finance functions and related procedures - Accounts Payables and Procurement - for a CA(SA) with 3 years' experience in Finance Function with leadership responsibility. Expert in Payables and Procurement processes.
Purpose of role: Be a subject matter expert in Payables and Procurement processes. Uses functional knowledge to apply relevant and appropriate levels of judgment and decision making. May serve as a consultant to senior management in the area of expertise or skill. Works closely within the Payables and Procurement team managing the deliverables of the outsourced Payables team. The role takes lead of the internal control system and ensures adherence to each control by ensuring proper localization.
Responsibilities and tasks: - The Payables specialist has the expertise in Procure to Pay processes, including Invoice Processing, Payments, and Vendor Master data processes.
- Manage and support SSC team.
- Executes in conjunction with Shared Service Centre team the strategy for Payable process.
- Acts as a relationship builder across internal functions.
- Supports compliance to policies, procedures and SOPs for Payables process.
- Works directly with the service providers to identify improvement opportunities.
- Develops and maintains effective working relationships with suppliers.
- Direct resolution of internal and external disputes/queries.
- Contacts other teams (e.g. vendor master data group) to resolve master data issues.
- Timely review of full supplier statement reconciliations.
- Manages supplier ledger and ensures there are no risks, write-offs or unrecovered debit balances in the AP ledger.
- Review of supplier ledger and ensuring open debit items are being utilized on a timely basis before moving on the ageing bracket.
- Supports the team with bank pending items and ensuring timely processing of payments and including matching is being performed for all processed payments.
- Review of transaction queue and resolve issues on unprocessed queue with providing relevant GL codes for processing where necessary.
- Review of shipment files listed under processing queue and ensuring timely processing of open accruals.
- Direct process improvement regarding accurate GL coding of invoices.
- Drafting of job-aids as applicable for Procure to Pay processing teams and acts as support.
- Manages the payables team members and ensures they are aware of their responsibilities and are given support for growth and development.
- Manages the full procurement function to ensure local procurement is in line with our procurement policy.
- Manages the full internal control process to ensure all controls are adequate.
- Manages any deficient controls and ensures we put in place procedures to meet each control's requirements.
Experience / Skills requirements: - Excellent accounting knowledge.
- Good knowledge in local legal requirements, including the legal requirements of tax invoices.
- Able to identify any non-compliant invoices received and resolve the issue with the relevant stakeholder.
- High degree of conceptual and analytical skills.
- Excellent communication skills (verbal and written), fluent in English.
- Solid experience in MS Excel (e.g. Pivot Tables, charts, vlookups etc.) required.
- Experience of working with an outsourced team will be an advantage.
- Solid people management skills.
- Experience with internal control environment will be an advantage.
- Procurement skills in the South African framework will be an advantage.
Proficiency with Finance Information Systems: - Has sound user knowledge of one or more finance tools and information systems.
- Is able to define finance reporting requirements.
- Is able to customize simple reports and to drive simple data analysis within existing system functionalities.
Experience and Qualification: - 3-5 years of experience in related field.
- Expected Educational Qualifications: Bcom CA degree or equivalent.
- Newly qualified CA or busy with 2nd board exam.
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