Our client is a leading global Web3 technology company revolutionizing the AI and blockchain landscapes. They specialize in digitally transforming major global organizations and providing cutting-edge platforms for the broader creator economy. Our client is seeking a proactive and experienced Executive Assistant to support their COO with a range of high-level administrative and strategic duties.
Job Type : Full time/Permanent
Workplace: Fully remote
Potential for relocation to Dubai and opportunity for great career growth
Requirements
- Minimum 5 years of experience as an Executive Assistant
- Bachelor’s degree in Business Administration, Management, or a related field
- Start-up/Fintech experience required
- Someone who is highly organized and a natural project manager
- Extremely agile and flexible in response to changing priorities and needs
- A self-starter who is highly motivated
- Extremely resourceful in ever-changing situations
- Being proactive— anticipating the needs of others before anyone else
- Someone who is emotionally intelligent and a strong communicator (both verbal and written)
- Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
- An understanding that things may come up outside of typical office hours
Responsibilities
- Provide calendar management for the COO
- Act as the primary point of contact for internal and external communications on behalf of the COO
- Track project timelines, milestones, and deliverables
- Coordinate with relevant stakeholders to ensure timely progress on key initiatives
- Manage logistics for meetings including organizing agendas, calendar invites, preparing written materials
- Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
- Handle sensitive information with the utmost discretion and professionalism
- Communicate and interact with members of the management team
- Arrange all domestic and international travel, including itineraries, lodging, air/transit/care travel, entertainment.
- Prepare Travel & Expense reports, reconcile corporate card expenses
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