Duties & Responsibilities
A dynamic ICT Specialist seeks a critical thinking & highly strategic BU Manager to maximize opportunity to secure contracts and business by effectively managing the tendering and internal sales process, while ensuring compliance, quality, and strategic alignment. You will oversee the process of preparing and submitting tenders or proposals in response to requests from potential clients or customers. The role involves coordinating and managing the entire tender process, from initial identification of opportunities to final submission and contract negotiation.
DUTIES:
- Tender Preparation – Lead the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
- Bid Management – Manage the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines.
- Proposal Development – Work closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing.
- Risk Assessment – Conduct risk assessments and identify potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements.
- Relationship Building – Build and maintain relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
- Contract Negotiation – Collaborate with Legal and Commercial teams to negotiate and finalize contracts and agreements with successful bidders.
- Documentation and Reporting – Maintain accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
- Manage and monitor the database of tenders awarded, track financial impact and report on this.
- Provide administrative and technical support for RFIs, RFPs, RFQs and other sales related activities.
REQUIREMENTS:
Qualifications –
- Matric / National Senior Certificate (Grade 12).
- Bachelor’s Degree in Business Administration or related field.
Experience/Skills –
- At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience.
- At least 5+ years in Vendor / Supplier Collaboration.
- At least 5+ years in responding to tenders.
- Minimum of 4 years of leadership experience in procurement, setting procurement strategies, bid/ tender management and driving cost savings.
- At least 3+ years in Sales.
- Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
- Experience in vendor relations and procurement; a dynamic, cross-functional operative.
- Experience with teams and customer relations; has the courage to focus on continuous self-improvement.
ATTRIBUTES:
- Business acumen with aptitude for influencing and strong written/verbal communication skills.
- Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers.
- Strong professional discipline.
- Must have strong interpersonal skills and the ability to work with others.
- Must master the tasks at hand to facilitate processes with team members.
- Critical thinker.
- Exceptional time manager; responsible for completing assigned work with minimal oversight.
- Capable of meeting tight deadlines while working in a rapid, high-pressure environment.
- Able to work effectively when dealing with limited information and seek details for effectiveness.
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