Human Resources Administrator
A leading security firm is seeking a skilled and experienced Human Resources Administrator to join their team in Gauteng. The successful candidate will be responsible for handling all HR-related tasks, ensuring compliance with labor laws, managing employee relations, and supporting recruitment and training activities.
Duties & Responsibilities
- HR Administration:
- Daily employee roll call and time and attendance tracking;
- Tracking, controlling and managing time and attendance of employees by notifying absence and requesting managers' feedback on employees absent;
- Monitoring employee attendance against overtime schedules;
- Following up on leave schedules and planning;
- Drafting, controlling, and issuing of employment contracts of fixed-term and permanent employees;
- Administrating all admin functions for payroll input;
- Maintaining employee files and leave records;
- Ensuring all HR admin on employee files is up to date and correct;
- Managing induction program and diary entries for employees in probation and induction;
- Workman’s Compensation:
- Recording, investigation and following through on WCA case submissions;
- Monitoring progress and actioning returns on claims;
- Ensuring cost control and management reporting on claims processes.
- Performance Management & Training:
- Coordinating training schedules and bookings for employees to ensure they attend training;
- Controlling of learnership and apprenticeship schedules;
- After performance review, managing employee planning for training and support/counseling follow-ups;
- Recording reviews and diarising future appointments for reviews;
- Reviewing employee files from training and ensuring documentation is correct and completed correctly;
- Payroll:
- Responsible for monthly payroll transactions on SAGE 300;
- Assisting with capturing employee data on SAGE 300;
- Providing support to the HR Manager and Payroll Administrator for employee administration.
- Recruitment:
- Initial candidate screening for suitability for placements of the candidate for culture fit;
- Sourcing, screening and handling of administration within the recruitment of employees – including controlling the references, credit and criminal checks;
- Scheduling interviews with shortlisted candidates with the relevant Department Heads.
- Other (Adhoc basis):
- Managing the Health and Safety program in line with the OHS Act;
- Payroll backup for relief of Payroll Administrator;
- Medical Testing Assessment:
- Arranging and confirming medical testing of drivers/employees;
- Managing and confirming the results on the completion of the tests.
Record, communicate and file all medical results.
Desired Experience & Qualification
- Grade 12;
- Knowledge of the operating and legislation requirements of the transport and logistics industry;
- Must have working knowledge/experience of payroll, HR administration, and recruitment processes;
- Experience in the security industry would be advantageous;
- Ability to communicate in English and Afrikaans. (IsiXhosa and IsiZulu would be advantageous);
- Own transport.
Package & Remuneration
Market related.
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