Accounts Payable Assistant - Overheads & Expenses
Job Description
Red Ember recruitment is looking for an Accounts Payable Assistant for a Client to support the Accounts Payable team in meeting the departmental targets and objectives. To meet customer and business needs by processing invoices, expenses and resolving queries in a timely and accurate manner.
Key Responsibilities:
- Process all overhead invoices via APA (No PO, No pay policy)
- Check and process Personal Expense claims in line with company policy
- Manage the AP email inbox and redirect queries
- Escalate any potential issues to the relevant Manager
- Check and file master-file data changes to Supplier records including change of bank details
- Complete supplier statement reconciliations
- Assist with supplier queries via phone calls or emails
- Cover team members in times of absence
- Perform ad-hoc duties and projects as required
Knowledge, Skills and Abilities: - Prompt registering of invoices
- Email boxes are up to date and all emails accounted for
- Meeting of deadlines
- Escalation of issues prior to them becoming urgent
- External and internal customer satisfaction
- Statement reconciliations completed
- Working with others
- Excellent communication skills
- Drive for excellence
Requirements Minimum Qualifications: - +2 years' experience of working in an AP department, preferably in a retail environment
- Knowledge of Personal Expenses processes, VAT accounting and policies
- Good knowledge of Microsoft Office
- Understanding of purchase to pay process for stock and overhead supplies
- Team player, and willing to assist others whenever possible
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