Domain: Information Systems
Type of contract: Regular position
Experience: Minimum 3 years
Candidate Profile
Ideally as IS Project Manager, you will possess the following:
Qualifications: Business or IS Degree / Project Management diploma / recognized qualification
Experience: 3-5 years experience in IS Project Management particularly within a SAP environment.
Skills: Ability to effectively communicate in a non-technical manner, problem-solving ability, attention to detail, and a strong focus to deliver on SLAs.
Industry Knowledge: Good understanding of TSA / oil industry business processes & application scopes within the IT landscape.
Key Competencies: Strong management, organizational, and planning skills; strong communication skills; ability to work under pressure; and ability to deliver results.
Other Skills
- Risk management: experienced in identification, assessment, and management of project risks
- Delivering results: ability to plan and organize self and work in order to achieve objectives and targets
- Project budgeting and reporting
Other Responsibilities
To be available for business continuity for defined, critical applications should they be required.
To act as a backup for key functions in the Competency Centre solutions analyst environment as and if required.
Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Updates job knowledge by participating in educational opportunities; reading technical publications, identifying and attending relevant training, and ensuring these are requested as part of the annual employee performance review.
Activities
As IS Project Manager, you will be responsible for the following activities:
Project Management
Project management according to IS Project Methodology, including project categorization, identification of risks and mitigation thereof, compliance to group standards, and ability to manage projects (sometimes complex projects) across all phases (inclusive of business case/requirements, specifications, and other project documentation).
Schedule and facilitate project workshops with all relevant stakeholders, from project kick-off meeting to reviewing the learnings/evaluation of completed projects.
Facilitate risk management workshops with all required stakeholders and mitigate the risks accordingly for every project.
Review with key stakeholders the requirements for business continuity as part of every project.
Manage project budget with relevant reporting on status and final commitments on spend.
Realize validated projects in time, within budget, scope, and according to Total Group standards.
Successful implementation and signoff of project by users and other relevant stakeholders, i.e., project sponsor.
Use relevant templates and documentation to ensure accurate and consistent communication.
Accurate reporting and document storage using Project Portfolio Office (PPO) tool (i.e., project-specific KPIs and related commitments).
Meet PPO governance requirements in terms of artifacts loaded as per the project (governance) type.
Coordinate project resources (internal and external), including necessary reporting as required.
Manage and communicate issues, and coordinate related activities.
Identify, rate, and communicate risks and provide suitable risk mitigations.
Manage and control project scope changes to schedule, scope, and cost, ensuring project sponsor/steering committee approval on all project changes affecting these elements. Record approved project changes on PPO.
Participate in regular Project Management forums (internal and external) to ensure relevant knowledge and to give input into improvement of processes, templates, and procedures relating to project management within the IS Division.
Regularly report on the status of projects through project reports, project report back sessions, steering committee meetings, and project management tools defined by Total, or other as defined from time to time.
Participate in all applicable project meetings to ensure understanding, context, and continuity with regard to the project(s) being managed.
Relationship Management
Maintain contact and establish a healthy relationship with key stakeholders in business, such as project sponsors, project resources, divisional managers, MANCOM, and IT leadership (local and Group).
Facilitate and communicate between all stakeholders to ensure understanding and effective delivery according to agreed scope.
Work well with suppliers to ensure good understanding and support of the environment, as required.
HSEQ
Ensure that risk management elements and identification of business-critical services/applications are incorporated into each project, with assistance from the Information Security Compliance Officer as applicable. This includes but is not limited to POPIA elements, Cyber Security Risks, Group security rules, etc.
Ensure HSEQ Compliancy is applied to each project as required and all safety files necessary are completed timeously to prevent unnecessary project delays.
Develop policies, procedures, works instructions as applicable to the key job functions.
Always work with the key values of the organization being top of mind, i.e., Safety, Respect for each other, pioneer spirit, stand together, performance-minded.
Maintain a safe work environment by following all relevant rules, standards, and policies and actively seek to know them and understand them.
Maintain strict confidentiality regarding information.
Organizational: many internal and external stakeholders to deal with within TSA, the subsidiaries, and the Group. Challenge: coordinating between geographically dispersed resources based in France, India, South Africa, and NBLS countries.
TotalEnergies is an equal opportunity employer, and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, color, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.
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