Our leading Engineering company has a vacancy for a Procurement and Estimating Officer based at their offices in Umhlanga.
Overview of the role:
The Procurement and Estimating Officer will be responsible for analysing a variety of proposals and requirements to prepare cost estimates for clients/customers, and the successful candidate will report directly to the Managing Director.
Key Responsibilities:
- Build and maintain long-term relationships with suppliers & customers.
- Review customer requirements and request compliant quotations from suppliers.
- Place orders approved by the Managing Director.
- Compare supplier proposals for price and specifications.
- Estimate & prepare quotations to ensure profitability.
- Maintain awareness of global currency fluctuations.
- Negotiate with vendors to reduce costs if necessary.
- Prepare Purchase orders using applicable software.
- Prepare Job files – ensuring all relevant documentation is included.
- File & perform general administrative duties – both electronic and hard copy.
- Daily accurate updating of Google sheets (live).
- Resolve discrepancies by collecting and analyzing information.
- Present prepared estimates by assembling and displaying numerical and descriptive information.
- Prepare special reports by collecting, analyzing, and summarizing information and trends.
- Analyze requirement documents, blueprints, and project plans to gain a thorough understanding of the work order.
- Prepare material estimates and cost estimates for the product or service.
- Develop and maintain relationships with company vendors and contractors.
- Manage bids from vendors and contractors.
- Present prepared estimates to management and other stakeholders.
- Compile and record actual costs.
- Prepare work to be estimated by gathering proposals, blueprints, specifications, and related documents.
- Maintain contact and relationships with private individuals and other organizations.
- Maintain cost database by entering and backing up data.
- Continually update technical knowledge by attending educational workshops and reviewing technical publications.
- Contribute to team effort by accomplishing related results as needed.
- Demonstrate flexibility in an ever-changing and improving environment coupled with a positive attitude and a high standard of self-conduct.
- Attend any meetings/training sessions as requested by Management, taking on board any further actions requested.
- Comply with further training/implementation of improvements.
- Cooperate with Management and carry out any duties and responsibilities required to perform the role.
Required Skills and Competencies:
- 3-5 years of experience as a Procurement and/or Estimating Clerk/Officer.
- Computer Literacy on Microsoft Office – Ms Word, Excel, PowerPoint.
- Attention to detail and data-driven.
- Data accuracy is KEY!! .
- In-depth knowledge and understanding of the RFQ process.
- Keeping abreast of latest industry developments, new technologies, techniques, and best practices in the Engineering Industry.
- Clear criminal record with no convictions.
- Medical fitness certificate.
- Excellent communication skills – both written and verbal.
- Ability to multitask.
- Team player and willing to provide additional support and assistance to the relevant functions or departments.
- Effective organizational skills.
- Ability to work using own initiative and motivation.
- Demonstrate flexibility in busy times where possible.
- Willingness to adapt to change.
- Strong interpersonal, organizational, and analytical skills.
- Excellent communication skills (written and verbal).
- Ability to display a practical hands-on approach.
- Analyze, solve problems & take correct action.
- Customer-focused.
- Planning and problem-solving skills.
- Ability to multitask, meet deadlines, and work in a fast-paced environment.
- High levels of integrity and confidentiality.
- Must be able to work well in teams.
- Proficiency with software applications / Computer literacy.
Education and Experience:
- Matric/Diploma in Procurement, Supply Chain Management, or a related field.
- 3 - 5 years proven experience.
- Relevant work experience within Logistics and Supply Chain Management.
- Intermediate to advanced skills in Excel, MS Word, and Industry-related software (logistics).
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