Introduction
A leading company within the construction industry based in Pretoria is looking to recruit a Project Coordinator to join their team.
Duties & Responsibilities
- Assist Project Managers with quotes for clients:
- Collaborate with Project Managers to gather necessary information for accurate quoting.
- Utilize historical data and cost analysis to provide competitive and realistic quotes.
- Ensure the completeness of all invoices and payments from clients:
- Regularly check and reconcile client invoices.
- Work closely with the finance department to address any discrepancies or overdue payments.
- Ensure the completeness of all invoices and payments to service providers:
- Maintain a systematic process for verifying and processing invoices from service providers.
- Coordinate with the finance team to ensure timely payments to vendors.
- Provide support to Project Managers:
- Assist in organizing project-related documentation.
- Act as a liaison between Project Managers and other departments.
- Ensure that key project documents are completed:
- Establish a document control system to track and manage project documentation.
- Collaborate with Project Managers to ensure all necessary documents are completed on time.
- Compile and manage updates of weekly status reports:
- Regularly gather project status updates from team members.
- Create and distribute comprehensive weekly status reports.
- Schedule all project-related meetings, reminders, and follow up on any outstanding activities:
- Use project management tools to schedule meetings and send reminders.
- Follow up on outstanding activities.
- Conduct costings and comparisons between products, suppliers, and professionals:
- Conduct thorough cost analyses for various products, suppliers, and professional services.
- Provide comparative analysis to assist in decision-making.
- Manage project budgets through suggested material, labour, and professional procurement.
- Communicate with the procurement department for all the above.
- Ensure effective communication with all team members regarding project requirements, updates, or deadlines.
- Sourcing of raw materials and components:
- Collaborate with suppliers to identify and source raw materials and components.
- Ensure quality and compliance with project specifications.
- Ensure availability of sample/trial materials.
- Work with internal departments for technical requirements.
Desired Experience & Qualification
Experience required:
- 3 years’ experience as Project Coordinator.
- Must have experience in Retail Shop Fitting.
Qualifications required:
- National Diploma in Project Management.
- The incumbent requires at least 3 years’ experience in administering projects.
- Good written and verbal communication skills.
- Good understanding of costings.
- Interpersonal Skills.
- Ability to multitask.
- Ability to work independently.
- Planning.
- Pro-active.
- Microsoft Office proficiency.
Package & Remuneration
Market related.
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