Ensure strong working relationships Interact with all staff in a professional and courteous manner Payroll Administration Assist employees with loan applications Telephonic confirmation of employment Training and Development Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity The yearly training needs analysis to be conducted The analysis on a return on investment linked to this - (spreadsheet) Assist with research for training courses that are available at different training institutions Assist with implementation of mandatory training Once training approval form has been received assist with booking the relevant training, follow up on payment and all other arrangements Draft study / training agreements for the relevant trainees and manage a spreadsheet in terms of work back periods Internal Skills Development Facilitator: - Engage with managers in obtaining the training plans / analysis per department and manage expectations and department training budget - Compile and submit WSP and ATR that is submitted in April every year - Organise and maintain training register which includes all relevant proof of training from training committee / managers - Follow up on mandatory / discretionary grants owing to the company Analyse training requirements for company and make recommendations Complete annual training reports: - Keep record of all training that was done during the period and attach to annual training reports - Implement and administer the entire learnership process - Liaise with service providers and TETA and provide relevant documentation - Interview and source suitable applicants - Liaise with departmental managers throughout the learnership Employee / Labour Relations Involvement in grievance and disciplinary hearings by advising, counselling, attending formal disciplinary meetings Implement termination procedures i.e., the necessary paperwork is completed and inform / provide documentation to payroll Draft all disciplinary documentation Health and Safety Responsible for the adherence to the Health and Safety Act Ensure that all notice boards meet minimum requirements with regards to HSE Request monthly health and safety check lists from all the SHE reps Update spreadsheets accordingly Ensure all certificates are up to date, continually checking expiry dates and assisting with training if certificates are expired Arrange and manage all statutory training and certificates (First Aid, Fire Fighter, H & S Rep, Reach truck / Forklift) Generating all appointment letters and having them signed off by all parties concerned Setting up and minute meetings on an every six week basis Send monthly reminders to First Aiders to check first aid boxes and order new supplies if required Submit all IODs on Workmens Compensation website timeously and follow-up on progress reports Upkeep of all notice boards nationally. All legislation notices and Acts to be displayed Stationary Checking best prices on stationery and ensuring cost is kept down Ensuring sufficient stock in storeroom Keeping track of all stationery distributed by all staff completing stationary requisition forms Ad hoc Assist the HR department in all relevant aspects within the department Work / Study Permit facilitation Set up and attend staff / management meetings once a month Knowledge & Experience Matric or senior certification equivalent A minimum of 2 - 3 years HR admin experience Diploma / Degreein HR Management A minimum of 2 years IR experience A minimum of 2 years training and development experience Skills Communication skills Time management skills Problem solving skills Ability to work under pressure Requires little / no direct supervision Attention to detail Interpersonal skills Outcome orientated Ability to multi-task on different projects Deadline driven
