Job Description Reports to the SCL (Supply Chain Lead) and performs procurement related tasks in accordance with either project and/or company sanctioned procedures and plans ensuring strict compliance thereto. Although primarily responsible for the purchase of goods & commodities this may be extended to assisting with any other procurement related activities such as desk expediting and general procurement duties when necessary.
Responsibilities - Support Supply Chain Lead with procurement related matters.
- Ensure procurement objectives and philosophies are met.
- Action material requisitions raised by engineering and approved by project management.
- Issue request for quotations (RFQs).
- Attend to all queries during the tendering process.
- Receive, open, register and distribute tenders as prescribed per agreed project procedures.
- Analyse and adjudicate tenders commercially.
- Review commercial terms for compliance with company, client and project specific requirements.
- Ensure payment terms comply with project objectives.
- Ensure goods, material & services are procured as specified on the due date and at the best price.
- Arrange and participate in negotiations with suppliers.
- Maintain clarification logs and/or prepare & distribute clarification meeting minutes.
- Liaise closely with engineering to ensure alignment prior to issue of recommendation for award.
- Prepare commercial evaluation and recommendation for award for project manager/client approval.
- Prepare and issue draft purchase order for internal and supplier review and acceptance.
- Issue agreed purchase order for signature by authorised signatories.
- Issue letters of regret to unsuccessful bidders.
- Prepare and maintain filing system (hard & soft) per prescribed project procedures.
- Ensure file check lists are maintained and updated.
- Ensure confidentiality of information is maintained.
- Raise back charge notifications as relevant.
- Raise penalty for delay notifications as relevant.
- Initiate proper and timely purchase order close outs.
- Initiate release of bank guarantees and cash retentions.
- Desk expediting of documentation & goods
Qualifications: - High school education
- Diploma in a related field
- Experience of procurement in the mineral processing plant field
Knowledge, skills and experience: - Be able to work under pressure.
- High level of numeracy, writing skills, computer literacy and commercial understanding.
- Good oral communication, organisational and negotiating skills.
- Good interpersonal and communication skills for liaising with project personnel, suppliers & clients.
- Appreciation and participation in team behaviour within procurement & project team environments.
- Must be responsible, accurate and thorough in all areas.
- Thorough knowledge of and experience with computers and associated complex software packages.
Personal attributes: - Good communicator
- High energy
- Team player, dependable, cooperative, adaptive and persistent
- Ability to prioritize multiple tasks.
- High level of personal and professional integrity and must adhere to an ethical code of conduct
